Reimbursement of Personal Expenses
Reminder to all Faculty, Staff and Students:
Payment, by departments, of employees and students required university fees are not allowable, regardless of the funding source. This includes the payment of parking permits. If the faculty, staff or student chooses to park in an NDSU parking lot, that faculty, staff or student is required to pay the parking permit fee as a personal expense. No exceptions will be made in allowing the department to cover this cost, either through Accounting or Payroll. The Departments should not be asking the Parking Office to bill them, via an Interdepartmental Billing (IDB), to pay for the parking permit(s) for any faculty, staff or student, nor should they be advising the faculty, staff or student to complete an accounts payable voucher for reimbursements of their parking permit fee.
Departments may purchase one day parking passes, to be used by guests only, when on campus for an NDSU business related purpose. Please see the Parking and Transportation Services webpage http://www.ndsu.edu/parking/ for additional information on parking.
The Accounting, Payroll and Parking Offices appreciate your assistance in keeping NDSU compliant with University policies.