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Accounting Office

 


Petty Cash and Change Funds

Department Responsibilities

  • Be aware whether your department has a petty cash and/or change fund and that is it properly recorded on the Oracle/PeopleSoft general ledger
  • Request establishment of new funds through the Accounting Office
  • Designate a custodian of the fund
  • Make sure the fund is properly safeguarded
  • Ensure disbursements are allowable and supported by invoices/receipts
  • Make sure reimbursement of expenses are done periodically (and assigned the proper expense coding), especially at fiscal year-end so expenses are applied to the proper fiscal year
  • Allow access to the funds to internal and external auditors for periodic surprise counts.

Student Focused. Land Grant. Research University.

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North Dakota State University
Phone: +1 (701) 231-7432 / Fax: (701) 231-6194
Campus address: Old Main 11
Physical/delivery address: 1340 Administration Ave., Fargo, ND 58102
Mailing address: NDSU Dept. 3100 / PO Box 6050 / Fargo, ND 58108-6050
Page manager: Accounting

Last Updated: Friday, October 12, 2012 9:23:45 AM