Reports and Resources
Funding Summary Report
The Funding Summary Report shows information related to funding and budgeted amounts for all positions in a department. The report can be used to proof funding sources and budgets that are currently set up to be used for employees. This report will show the same information as the Department Budget Table without having to go into each individual DBT.
The HE Actuals Report in HRMS can be used to view the distribution of salary data by listing the funding sources and accounts for salary and fringe expenses to be charged for a department. Retroactive distributions appear on the report as corrections to the original pay period. This report can only be run for one pay period at a time with the current pay period available two business days before the current payday. It can be run at any time for the previous pay periods back to January 2005. The HE Actuals Report can be run for a specific employee but not a specific funding source.
Gross and Fringe Report
The Gross & Fringe Report can be used to view the distribution of salary data to verify wages, deductions and taxes paid to employees and the funding sources that were charged. Retroactive distributions will appear on the report during the pay period they were processed. The Gross & Fringe Report can be run for multiple pay periods at one time with previous pay periods always available and the current pay period available the day before payday. The Gross & Fringe Report can be run for a specific funding source but not a specific employee.
The Budget Overview page will show specific budget details for a single fund/project/department/account or a range of funds/projects/departments/accounts. Criteria entered by the user will specify the values that identify controlled budgets and Budget Periods.
Budget to Actuals
The Budget to Actuals Report returns budget adjustment and actuals expense information for a fund. The report can only be run for one chartfield (Fund/Department) combination at a time. The report period can be for an entire fiscal year or for one period. Accounting periods are 1 through 12, corresponding with the fiscal months of the year, where July = 1; June = 12.
Payroll Account Codes Quick Reference
Benefited Salary - Regular
Use for all Benefited employees that are not considered faculty
Use for overload for group indicated above
Salary - Other
Other salary payments including: student assistants, temporary part-time staff, Federal Work Study Program, employee awards, terminate/leave pay, and sick leave payments. For NDSU, use for all time slip employees not employed by Ag or Forest Service
Temp Salaries - Non Benefited
Use for all temporary full-time or part-time staff and faculty that are not entitled to benefits. For NDSU this includes Part-time Academic Staff. Also use for time slip employees employed by Ag or Forest Service
Use for overtime (all employees)
Salary - Faculty
Use for personnel employed in a faculty role
Salary - Non-Teaching Faculty - Extension Service
Use for 2000 band employees in the Extension Service
Use for overload for 2000 band employees
Salaries - Graduate Assistants
Use for graduate students
More details regarding combination codes can be found in the HRMS Users Guide.
The Budget Status Report returns budget and actuals expense information for a fund or range of funds. The report can be run for a range of funds, departments and account codes. The report period will be an entire fiscal year or the portion of the current fiscal year that has occurred.
Chart of Accounts
The Chart of Accounts is a listing of all account numbers and names utilized by NDSU within PeopleSoft.
The Department List is a listing of all department numbers and names utilized by NDSU within PeopleSoft.