Department Deposits

  • For deposits of cash and/or checks use the CAS-DeptDeposit.pdf (ndsu.edu).
  • All departments are expected to fully understand and comply with NDSU's Receipting Policy. The specific Policy rules can be found here: NDSU Policy 503  
  • If the deposit has money that is intended as a gift there are specific guidelines when receipting monies perceived as "gifts" to the University. Please refer to  Gift Policies and Guidelines | Accounting Office | NDSU for information on determining how to deposit these funds.
  • All deposit forms require:
    • Six-digit Account Number
    • Four-digit Department Number
    • Five-digit Fund Number
    • Department deposits in the 7000 range must have a Program Number
  • In general Customer Account Services does not deposit into 4000 level funds. Please contact Grants and Contracts when depositing into a 40000 level fund.
  • Cash must not be sent in intercampus mail. If you have cash in your deposit, it must be hand delivered to Ceres Hall 302.
  • To assist departments when cash is part of a deposit, Customer Account Services has adopted this cash handling checklist: Cash Handling Checklist
  • The department is responsible for all deposit items and retaining copies of deposit forms in accordance with records retention policies.
  • Credit card transactions should not be placed on a department deposit form. More information on credit card acceptance and processing can be found here: Credit Card Payments - Information for NDSU Departments | Customer Account Services | NDSU
  • Customer Account Services strives to process all deposits delivered prior to 2:00 p.m. on the date received. However, fluctuations in the size and/or quantity of deposits received daily may occasionally cause a short delay.
  • Contact Customer Account Services if you have any questions regarding department deposits.
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