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Department Draws

  • A department uses this service if they wish to make a temporary draw of cash for use in facilitating an event.
  • Requests for draws should be submitted as soon as possible, but no later than 24 hours prior to the event for amounts less than $500.00 and no later than 48 hours prior to the event for draws over $500.00.
  • All draw requests must be submitted using the Temporary Cash Draw Request form located here.
  • Departmental draws should not be picked up more than 48 hours prior to the event.
  • Departmental draws are due back at the Customer Account Services office within 72 hours of the end of the event.
  • The individual retrieving the draw must be able to provide identification and sign for the draw at the time of pickup.
  • Departments must either checkout a locking cashbox to be used to hold the draw, or provide evidence of other adequate means of securing the cash. 

Department Check Cashing

  • Departments who wish to withdraw cash from their funds must complete an Accounts Payable (AP) Voucher with the Accounting Office.
  • Once the Accounting Office processes the request and issues a check, it will be routed to Customer Account Services to cash the check.
  • The AP Voucher should list the individual's name and the employee identification number for the person who will be retrieving the cash from Customer Account Services. 
  • The individual will be required to provide identification at the time of pickup.
  • Customer Account Services will notify the department that the cash is ready.
  • Special requests for specific denominations should be submitted in advance to Customer Account Services - no later than 24 hours prior to the date the cash is needed for amounts less than $500 and no later than 48 hours prior to the date the cash is needed for cash amounts over $500.
  • Departments must provide evidence of adequate means of securing the cash while in their possession.

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North Dakota State University
Phone: +1 (701) 231-8782 / Fax: (701) 231-9541
Campus address: Ceres Hall 302
Physical/delivery address: 1301 Administration Ave., Fargo, ND 58102
Mailing address: NDSU Dept. 3110 / PO Box 6050 / Fargo, ND 58108-6050
Page manager: Customer Account Services

Last Updated: Thursday, November 20, 2014 10:38:13 AM