The NDSU Admin module in CMS enables workspace owner and managers to view and modify members of the current workspace. Authors and publishers may use the module to view other members in the workspace.

To use the module, select it from the module list under User tools > NDSU Admin.

Your role in the current workspace is listed under the Current workspace heading as Your access level is role.

To add a member

1. Click the NDSU Admin module

2. Under the Add member heading, select a role from the Select role drop-down menu

3. Type the campus email address in the Email address field for the member you want to add.
   Enter only one email address at a time

4. Click the Add button

5. Address any errors, if present.
   What if it says no results are found? (see CMS service, below)

If no errors are displayed, the person whose email address you entered has been added to your site's group with the specified permission level.

For example, to add publisher rights for amelia.berkeley@ndsu.edu (assuming she is already an author):

1. Click the NDSU Admin module

2. Under the Add member heading, select Publisher from the Select role drop-down menu

3. Type "amelia.berkeley@ndsu.edu" in the Email address field
   

4. Click the Add button

To remove a member,

1. Click the NDSU Admin module

2. Locate the member you want to remove from the appropriate section (managers, publishers, authors)

3. Click the button next to the member's name

4. Address any errors, if present

The only way to change ownership for a workspace is for the current owner to submit a help request to the help desk by phone or in person. Electronic communications (email, online Web request) are not accepted for this change.

Only university staff or faculty members may be site owners. Students (student employees, graduate assistants, etc.) are not eligible to be a site owner.

In the event the current owner has left the university, the help desk will verify the employee is no longer affiliated with the university and attempt to confirm that the new owner is someone authorized to be responsible for the site.

For some permission changes, an email will be dispatched from the manager/owner who initiated the permission change.

• If a manager grants manager permissions to a member, the workspace owner will receive a notification email to alert them of the workspace permission change.
  There is no opt-out option available
• If granted author permissions, the new author member will receive a notification email with information pertaining to CMS training, knowledge base information, and log-in.
  There is no opt-out option available, she will receive the message for every workspace she joins

You should be aware of the logging that occurs for this module:

• All membership queries, adds, deletes, successes and failures are logged to the CMS system log
• Workspace owners and managers do not have access to these logs
• Help Desk representatives do not have access to these logs
• Workspace owners and managers are responsible to "police" themselves. CMS administrators will not conduct research into who added whom and when

Logging occurs for the exclusive purposes to aid in troubleshooting, if needed, and to identify attempts to avert security measures.

The NDSU Admin module does not create CMS accounts. Instead, it enables owners and managers to add persons who already have a CMS account to her workspace/group. If a prospective member does not have a CMS account, she may request an account.

If an ID number is present in the list of owner-managers-publishers-authors instead of a name/email address, it is because that person is no longer in the NDSU electronic directory (he/she has probably left the ND University System).

If an entry displays in a member list as "Privacy Requested" it is because that person has a privacy flag set in a ConnectND system and we cannot retrieve their common name from public sources. Their email might still be available (hover your mouse over the link to see the email address).

A manager and owner may not delete her own author access rights. The author access is what enables the manager/owner into the workspace where she can manage permissions and is required.

Can't delete my own manager rights

A manager may not delete her own access as a manager. This access is what enables her to manage permissions. Another manager or the owner must delete the access if appropriate.

You may change permissions for the current (active) workspace. To change permissions for another workspace where you are also an owner or manager, you must switch to that workspace and re-enter the NDSU Admin module to manage permissions for that workspace.

When a member who is both an author and a publisher/manager is deleted as an author, her publisher/manager rights will automatically be removed at the same time.

However, because it is possible that an author's publisher/manager rights would need to be revoked while they remain an author, deleting a publisher/manager does not automatically delete her authoring rights. If you want to delete both, you must either delete author rights first or delete both publisher/manager and author rights separately.

There may be up to 10 publishers per workspace. To add another publisher, you must remove one first.

There is no longer an option to have some publishers receive stage change notification emails while others do not. Either all publishers receive notifications when authors send content to review or no publishers receive email.

Information (name, email) listed in member lists comes from official sources. Given the person's record is not marked private, to change the information displayed, you should first confirm it is correct in official sources (HR self-service and Campus Connection). Alternatively, contact the ITS Help Desk to report any cases where ConnectND systems show correct information but member lists do not.

The only way to add or remove other members is for a current owner or manager to grant/remove access. The help desk is not able to manage CMS permissions. CMS administrators will not manage CMS permissions. It is the responsibility of current owner/managers.

There may be only one owner at a time for a workspace.

There must be an owner for a workspace in order for it to remain in good standing. If there is no owner, the workspace (and all the sites it contains) will be locked and later purged. If there is a manager, CMS administrators will attempt to contact the workspace up to 3 manager(s) by email to identify if the workspace is still needed. No attempt will be made to recursively contact all workspace authors to identify if the workspace should continue.

All members of a workspace are able to see all other members using the NDSU Admin module. Email links are provided to assist with communication efforts between members. Email addresses come from public records and will not be changed to an alternative email address.

Managers are listed in the order they were added as managers,
publishers are in the order they were added as publishers,
and authors are listed alphabetically by email address.