Draft version: When a page/content is edited in CMS, a copy is automatically made for authors to edit. This copy is called the Draft version. It enables authors to work on modifications (and save partially-completed work) without site visitors seeing the unfinished effort. The draft version is committed to the Live version when a publisher publishes the content.

Live version: The page/content that a person sees when he/she visits an NDSU Web site, for example, at www.ndsu.edu/cms/ .

Publish: The process of moving pages/content from draft version to the live version.

Swap (publish): The process of exchanging the draft and live versions so the live becomes draft and draft becomes live. This is very useful when publishing content that will be 100% undone (or swapped-back) after some time period.

Workspace: A working environment within the CMS application where authors work on copies of Web page content, called draft versions. Though a workspace commonly contains only one Web site, it may contain two or more Web sites. The workspace makes it possible to work on several pages/content at the same time and "release" all of the content at the same time. More about what is a workspace.

Workspace author(s): A group of persons who author content for the site(s) in a workspace. Requires a CMS account.

Workspace manager(s): A group of one or more persons that execute and approve daily changes of the workspace, e.g., adding a staff person as a publisher. Requires a CMS account.

Workspace publisher(s): A group of 1-10 persons who approve and publish page/content for the site(s) in a workspace. Inherits the same properties as a workspace author. Requires a CMS account.

Workspace owner: A single person who carries responsibility for the site(s) content being appropriate and up-to-date, and for electing a trusted manager to carry out further tasks. Does not need a CMS account.