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Weather Alerts

To author weather alerts using CMS, you must have access in CMS to the weather_draft workspace. If you do not have access to this workspace and it is part of your job responsibility to author weather alerts, you should contact a manager from the weather_draft workspace (scroll down to find weather_draft) to request access. Like all other CMS workspaces, the individual must have an account, and a weather_draft workspace manager must grant that individual access to the workspace.

What are alerts

NDSU weather alerts display on the NDSU home page and provide visitors with a visual indicator of the situation, as well as a link to find more information.

All event statuses display with a WEATHER ALERT "banner image" that links to the detailed description you provide by completing the steps that follow.

Weather alert statuses

Weather-Monitoring

Weather-Closed

Weather-Reopen

The university is monitoring the weather event. The university is open.

The university is closed due to a weather event.

The university is reopened (or will be reopened at X o-clock).

Weather-Test
The university is testing the weather event
notification system. The university is open.

Log in and find alerts

To get started you should

  1. Log in to CMS
  2. Change to the weather_drafts workspace.
    Click the workspace switcher module_user_ws.gif (16×16) and choose weather_drafts from the menu, if it's not already selected
  3. Using the Page module, find the Articles folder in the Pagetree under Weather > News > Articles

Create new alerts from scratch

Create a new "monitoring" alert from scratch

  1. Click the create new record button 
  2. In the Title field, enter the status of the event,
    "Monitoring the storm" 
  3. In the Subheader field, add clarifications about the event,
    "The university is open"
  4. In the text field, enter details for the event.

    "Both faculty and students are responsible for meeting all assigned classes. In the event of inclement weather, faculty and students will be expected to attend classes as usual as long as they do so without risk of peril to themselves or to others.

    During periods of inclement weather, faculty and students will not be penalized for absences dictated by perilous conditions. In severe cases of inclement weather or other emergency conditions, the Office of the Provost will announce cancellation of classes through the local and regional media as well as through the university's Web site."

  5. In the Categories & Relations tab, select the category Weather-Monitoring
  6. Save and publish the alert

Create a new "closed" alert from scratch

  1. Click the create new record button 
  2. In the Title field, enter the status of the event,
    "University closed" 
  3. In the Subheader field, add clarifications about the event,
    "The university is closed date due to inclement weather"
  4. In the text field, enter details for the event
  5. In the Categories & Relations tab, select the category Weather-Closed
  6. Save and publish the alert

Create a new "test" alert from scratch

  1. Click the create new record button 
  2. In the Title field, enter the status of the event,
    "Weather Alert system test" 
  3. In the Subheader field, add clarifications about the event,
    "This is only a test."
  4. In the text field, enter details for the event
    "If there were an actual weather event, information would be provided to you about the status of University classes and staff/faculty reporting."
  5. In the Categories & Relations tab, select the category Weather-Test
  6. Save and publish the alert

Update an alert

To update an alert with additional information,

  1. Click the edit button for the alert you want to update
  2. Update the Title with "(update #num)", e.g.
    Monitoring the storm (update #2)
  3. In the Text field, put update information at the top preceded by the Update #num, e.g.
    Update #2
    Officials are continuing to monitor the storm. The university remains open.
  4. In the Special tab, update the date/time posted
  5. If the status of the alert is changing (for example, from Monitoring to Closed)
    in the Categories & Relations tab select the new status
    1. Click the category from the Selected Items field
    2. Click the X button
    3. Click a new category from Available Items field to select it
  6. Save and publish the alert

Remove alert from home page

  1. Hide the article
    1. Click the article icon
    2. From the menu choose Hide
  2. Save and publish as usual

Common problems

The wrong banner image appears (the Campus Incident one!)

Make sure you select a weather status. If you don't, the application doesn't know what banner to display and uses the Campus Incident banner by default.

  1. Update the alert and
  2. in the Categories & Relations tab,
  3. select the status.
  4. Save and publish the alert.

Can't see the changes on www.ndsu.edu

  1. Make sure the changes were saved. Re-open the content in the CMS backend and see that it contains the changes.
  2. Make sure the changes have been published. Use the Workspaces module to verify no changes are pending publish.
  3. Perform a "hard reload" of the NDSU home page in your browser by pressing and holding the Shift key while pressing the reload button (or ShiftCtrl - r).

Hid the banner but it still displays on www.ndsu.edu

  1. Make sure the changes have been published. Use the Workspaces module to verify no changes are pending publish.
  2. Perform a "hard reload" of the NDSU home page in your browser by pressing and holding the Shift key while pressing the reload button (or ShiftCtrl - r).
  3. Make sure you've waited at least 60 seconds from the time you publish the banner hide before you panic. It may take that long for the NDSU Web server to "forget" about the alert. It caches alerts so that the home page will load fast, and depending on the timing of it all, it can take up to a minute before the cache rebuilds.

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North Dakota State University
IT Help Desk: +1 (701) 231-8685
Physical address: IACC 206, 1320 Albrecht Blvd., Fargo, ND 58102
Mailing address: NDSU Dept. 4530 / PO Box 6050 / Fargo, ND 58108-6050
Page manager: Content Management System

Last Updated: Monday, December 03, 2012 6:10:50 PM