Testing Accommodation Procedures

Students for whom test accommodations have been recommended by Disability Services (DS) as a reasonable accommodation use the following procedures to make the necessary arrangements:

Step 1
The student shall make an appointment with a DS staff person at the beginning of the semester to obtain Exam Reservation Forms. NOTE: students may request exam accommodations at anytime; however, these accommodations will not be applied retroactively.

Step 2
The student shall schedule an appointment with the instructor, preferably during the instructor's office hours, to complete the Exam Reservation Form, which includes the following:

• DS will complete section A and section B of the Exam Reservation form.
• The student will complete section C of the Exam Reservation Form, which includes instructor contact information and test dates. The student shall obtain all examination dates and times for the semester, including date and time of the final exam. Arrangements need to be discussed for exams that conflict with other class times or are in the evening. Disability Services proctors exams only during regular university office hours. Faculty who plan in-class "pop" quizzes and know that the student typically uses test accommodations should contact DS before the quiz to make arrangements.
  
• The instructor then completes sections D, E, and F of the Exam Reservation Form.
  Discuss where the test will be administered, either in instructor's department or at Disability Services. Clarify exam pickup and delivery instructions.
  
  • Pickup and delivery of the exam is the responsibility of faculty. Faculty may choose to delegate that responsibility to their TA's or their office personnel.
    
  • Exams delivered to Disability Services by the instructor's department must arrive by 5 pm two working days prior to the exam date if tape recording or test enlarging is needed.
    
  • Exams delivered to Disability Services by instructor's department must arrive by 5 pm one working day prior to the exam date if no format changes are needed.
    
  • The instructor will clarify special exam conditions, such as whether calculators or formula sheets are allowed, or if exam is open book.
  • The instructor will sign the form and make a copy for his/her records if needed.

Step 3
The student will return completed Exam Reservation Form(s) to Disability Services at 212 Ceres Hall. Incomplete forms will be returned to the student for completion. Completed Exam Reservation Forms are required before testing accommodations will be provided.

Step 4
The student needs to return the Exam Reservation Forms to Disability Services at least 5 business days in advance of the test or quiz. Without this notice DS cannot assure that the accommodations will be available. If the student cannot provide 5 business day notice, options may include the following:

• Negotiate with the instructor to take the exam with Disability Services at a later date
  (providing 5 business days notification)
• Negotiate an alternative accommodation that can be provided within the department.
• Take the exam in the classroom without accommodations.

IMPORTANT NOTES:

• The student is responsible to be on time for the exam. If the student is more than 15 minutes late for the scheduled exam, time will be deducted from the exam accommodation time. If later than 30 minutes, the exam will be taken from the student and the student will be referred back to the instructor. The instructor will make the determination if the student will be allowed to reschedule in the academic department or with DS at another time. The instructor should follow his/her course policy for missed exams.
  NOTE: If rescheduled with DS, the instructor will need to notify DS with approval. If DS does not receive confirmation from the instructor, the student will not be permitted to test at that time.
• Students who need to change or cancel a scheduled exam should notify Disability Services as soon as possible. Students will need to contact the instructor and DS to negotiate an alternative time to take the exam. The instructor needs to confirm the test change with Disability Services. If DS does not receive confirmation from the instructor, the student will not be permitted to test on that date/time.
• The student is responsible for notifying DS immediately after dropping a class.
  

NDSU Disability Services
Phone: (701) 231- 8463
Email: ndsu.disability.services@ndsu.edu