DEPSCoR 2008 FY09
:: Request for Proposals :: DEPSCoR
:: Proposal Content :: Main
separately fundable proposal of the proposal package must be complete
and self-contained to qualify for review. The DoD is interested
primarily in the research, related science and engineering education,
and the research-related infrastructure development that the research
facilitates. For this reason, the proposal must adequately describe
the effort so that judgments can be made on relevance to DoD research
goals and the infrastructure benefit.
Cover: Each separately fundable proposal must bear Appendix C
as a cover. For each proposal, no other sheet or page should precede
this cover. Each proposal of the original proposal package and
each copy must include this cover. To facilitate review, the lead
reviewer’s Division or Directorate having a research area
of interest best matching the proposed research should be listed.
The name of an individual at the lead reviewer (ARO, ONR, or AFOSR)
can be included here as a suggested reviewer, or the technical
area addressed by the proposal can be listed.
Abstract: The abstract of the proposed research for each separately
fundable proposal should be no more than one page. The abstract
must be contained within the 25-page limit.
Text: The technical portion of each separately fundable proposal
shall contain (within the 25-page limit) the following items:
Describe in detail the research to be undertaken. State the
objectives and approach and the relationship to the state of
knowledge in the field and to comparable work elsewhere. Include
an appropriate bibliography and list of literature citations.
Discuss the nature of the expected results.
Describe how this effort relates to and advances the research
infrastructure development goals of the university or the state.
Describe plans for the education of graduate students in the
specified research areas of interest. Estimate the number of
graduate students and other technical personnel who will be
directly associated with the project.
Describe plans for the involvement and interaction with DoD,
other federal laboratories, industry, or other existing research
centers of excellence.
Describe facilities available for performing the proposed research
and any additional facilities or equipment that the organization
proposes to acquire at its own expense.
Provide a rationale for each item of equipment requested in
the budget and how this equipment will contribute to the infrastructure
building goals of the proposal.
Identify other parties who will receive the proposal or who
will partially fund the proposed effort or activity.
Curriculum Vitae: Furnish a brief vitae for key personnel critical
to the research, including senior investigators. Provide short
biographical sketches and list relevant publications. This information
must be contained within the 25-page limit.
Financial Content of the Proposal (Budget)
financial portion of each separately fundable proposal should contain
a cost estimate for the proposed effort that is sufficiently detailed
by element of cost for meaningful evaluation. The budget must include
the period-of-performance (with a proposed June 1, 2007, start date),
a total estimated cost of the project, and the amount and source
of project funding (i.e., funds requested from DoD, any funds provided
under current grants or contracts with DoD or other federal agencies,
and non-federal funds to be provided as cost sharing or matching).
The estimated project costs must be shown in total as well as broken
down for each year of the program to show the following cost elements:
Salary Costs: For all employees, indicate the amount of time being
charged to this proposed project (e.g., number of months) and
show resulting costs based on current or projected salary and
Supplies and Materials: Estimate costs of supplies and materials.
Equipment: Describe any equipment to be acquired and the basis
of cost estimates. Costs should be based on recent quotations
from manufacturers or distributors.
Travel Costs: Estimate the required amount of travel and state
relationship to the research. List the proposed destinations and
basis of cost estimates.
Publication and Report Costs: Estimate the costs of publishing
and reporting research results.
Subaward Costs: Support the estimate of subaward work by indicating
the specific items or portion of the work to be subawarded, type
of subaward anticipated, name of subawardee, and a detailed cost
Consultant Costs: State the planned daily consultant fee and travel
expenses, the nature of the consulting effort, and the reason
consultants are required to complete the effort.
Communication Costs: Estimate communication costs (i.e., long
distance telephone calls, telegrams, and postage) not included
Other Direct Costs: Itemize other anticipated direct costs such
as rental for computers and other equipment. Unusual or expensive
items should be fully justified.
Overhead Rates: State whether or not a recent predetermined or
provisional overhead rate has been negotiated by a federal agency
and, if so, when and by which federal agency. Always state the
basis on which the overhead rate is calculated (i.e., “salaries
and wages” or “total costs”) and the period
of the grantee's fiscal year. Include a copy of any current indirect
rate agreement or provide a URL if this document is available
from the internet.
Total Costs: Give the total costs, year by year, and the cost
for the entire proposed grant period.
Cost Sharing or Matching Plans: Construct a table showing the
cost sharing or matching share committed to this DEPSCoR proposal
in the following categories: state, institutional, and private
sector. In each category, show the amount and nature of the planned
expenditure share (e.g., state appropriation, equipment, faculty
release time for research, etc.). A signed statement of commitment
regarding the cost sharing or matching funds described above should
be obtained from the appropriate state, institutional, and/or
private sector officials.