Notification of NDSU's equal opportunity and related policies and information is required by a variety of federal laws and regulations. These guidelines have been developed to clarify how and when these notifications are given at NDSU. The office(s) identified in brackets is responsible to assure that the appropriate equal opportunity notice(s) is provided according to these guidelines:

1. The University's equal opportunity policy statement (see Attachment I) shall be distributed each year in October to all those on the payroll as of September 30 of that year. This distribution shall also include the institution's sexual harassment policy (see Attachment II).
   [Office of Equity and Diversity]
   
   
2. The University's equal opportunity policy statement (Attachment I) and the sexual harassment policy (Attachment II) shall also be printed annually in a September or October issue of It's Happening at State, and the Spectrum.
   [Office of Equity and Diversity]
   
   
3. The equal opportunity policy statement including references to relevant federal laws and regulations (Attachment III) shall be printed in each issue of the NDSU Bulletin and the NDSU Graduate Bulletin, and in The Code of Student Conduct.
   [Bulletin editors, Publication Services, Vice President for Student Affairs, and Office of Equity and Diversity]
   
   
4. The sexual harassment policy (Attachment II), the Equal Opportunity Grievance Procedures (NDSU Policy Manual, Section 156), and Working with Students with Disabilities: Pointers for Faculty Members (Attachment IV) shall be printed in The Code of Student Conduct.
   [Vice President for Student Affairs Office]
   
   
5. Other publications or materials, including those available on-line, used to solicit participation in a University program of aid, benefit or service should generally include BOTH of these statements:
   
   NDSU is an Equal Opportunity Institution AND
   
   This publication will be made available in alternative formats
   upon request [telephone #]
   
   (The telephone number provided should correspond to the
   office/department initiating the publication. For details
   regarding this notice see Attachment V.)

These publications and materials include , but are not limited to, the following:

1. Undergraduate and Graduate School admissions application forms.
   [Publication Services, Admissions Office and Graduate School]
   
   
2. Selective admissions program application forms.
   [Admissions Office and relevant academic department]
   
   
3. Student recruitment or informational fact sheets and brochures of a single page, including multifold pieces, and posters. Public event schedules or announcements are excluded.
   [Issuing department and/or Publication Services Office]
   
   
4. Letterhead for University departments/offices.
   [Publication Services]
   
   
5. Quarterly and Summer Session class schedules and Summer Session brochures.
   [Registrar]
   
   
6. Continuing Studies program brochures.
   [Division of Continuing Studies]
   
   
7. Athletic program recruitment brochures.
   [Sports Information Offices]
   
   
8. All advertisements and position vacancy notices.
   [recruiting department for academic staff and Human Resources for classified staff]
   
   
9. Employment application form.
   [Human Resources Office]
   
   
10. It's Happening at State title page.
    [University Relations Office]

For questions about the implementation of the guidelines, please call Eveadean Myers, Executive Director Chief Diversity Officer 231-7708.

Revised and approved by the University's Director of Equity and Diversity, February 26, 1998: