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Faculty Senate

 


Academic Affairs Committee

REVIEW/APPROVAL PROCESS FOR SUBPLANS


Purpose Statement:
Many academic programs of study at NDSU have option or specializations within them to meet industry needs and trends, tap into faculty expertise, and satisfy interests and needs of students. With an increased interest by students and departments in displaying these specialized areas of study in academic records and on student transcripts, the NDSU Academic Affairs Committee has established guidelines and definitions regarding academic program options.

I. Definitions and Policies

Subplan’ is a broad term used define a prescribed grouping or menu of courses within a major program curriculum that is intended to provide students with a more specialized focus of study within the discipline.  Subplans include options, tracks, emphases, cognates, specializations or concentration within academic plans of study. 

There is no institution definition for the various types of subplans. SBHE policy 409 states the following:

A subplan is a group of courses within an approved academic program which is identified in an institutional catalog. Subplans are either transcriptable or non-transcriptable. Transcriptable subplans include all options, specializations, emphases, and concentrations. A minimum of 12 undergraduate credit hours or 9 graduate credit hours is required for each transcriptable subplan. Completion of transcriptable subplan requirements may be indicated on a student transcript at the discretion of the institution. Non-transcriptable subplans include all other groups of courses used for student tracking and advisement purposes such as tracks and foci. Notations regarding non-transcriptable subplans never appear on a student transcript. Board approval is not required for a subplan.

NDSU guidelines are consistent with SBHE and are as follows:

  1. Non-transcripted subplans typically are used for internal tracking purposes only and do not require Faculty Senate approval (must still be approved through college and Academic Affairs).

  2. Transcripted subplans require Faculty Senate approval and must meet the following criteria:
II. Approval Process

NDSU Academic Affairs procedures state that proposals for and changes to subplans must be reviewed and approved by the appropriate College Curriculum Committee, Graduate Council (for graduate programs), University Academic Affairs Committee, and if applicable, Faculty Senate.  A Signature Page is available to facilitate the approval process.

New Subplan Proposals:

A new program subplan may be requested by submitting a memo that details the following:

  • Subplan Title
  • Rationale (brief – a few sentences)
  • Curricular Requirements for subplan, and how they compare to requirements for standard curriculum or other options within the academic plan of study.
  • Indication on whether the subplan should be transcripted or not (see notes above for transcriptable requests)

The request must be signed by the department chair/head, and submitted to the College Curriculum Committee (College Academic Affairs Committee) for approval.  If approved at the college level, it will be submitted to the Graduate Council (if applicable) and to the University Academic Affairs Committee.  If the subplan request is to be transcripted, it must also be approved by Faculty Senate.

Once approved by Faculty Senate, changes to curricular requirements may be submitted on an annual basis via a Curriculum Revision and Update form.  Subplan requirements will be included on curriculum guides and will be built in the automated degree audit (academic advisement) system in Campus Connection.

Changes to Existing Subplans:

Title Changes: A department may request to change an existing subplan title by submitting a memo with the specific request and brief rationale to the College Curriculum Committee (College Academic Affairs Committee) for approval.  If approved at the college level, it will be submitted to the Graduate Council (if applicable) and to the University Academic Affairs Committee.  If a title change is for a transcripted subplan, it must also be approved by Faculty Senate.

Transcripting Changes: A request to transcript a subplan that currently exists but is not transcripted must be submitted via a memo to the College Curriculum Committee (College Academic Affairs Committee) along with a brief rationale.  It must have department chair/head approval and signature.  If approved at the college level, it will be submitted to the Graduate Council (if applicable) and to the University Academic Affairs Committee.  It must also be approved by Faculty Senate.

Once approved by Faculty Senate, changes to subplan curricular/course requirements may be submitted via the annual Curriculum Revision and Update form.  Subplan requirements will be included on curriculum guides and will be built in the automated degree audit (academic advisement) system in Campus Connection.

Terminating Subplans:

A request to terminate an existing subplan (transcripted or not) must be submitted by a department chair/head, along with a brief rationale, to the College Curriculum Committee (College Academic Affairs Committee).  If approved at the college level, it will be submitted to the Graduate Council (if applicable) and to the University Academic Affairs Committee.  If the subplan was transcripted, it will be brought to the Faculty Senate for information only.

III. Student Declaration/Tracking

Undergraduate Students:

In order for students to have subplans coded on their student records, one of the following must occur:

Note: In order for the automated degree audit (academic advisement) functionality to work as intended, students enrolled in undergraduate programs with subplans must be coded into an approved subplan (option/track).  If subplans are not declared or specified for students, they will be enrolled in a ‘standard’ track in order to view general education and core program requirements.

Graduate Students:

Graduate students will be coded by Graduate School staff into subplans according to their approved plans of study.

IV. Recording of Subplans

The recording of subplans is limited to the academic transcript. They do not appear on diplomas.  Furthermore, subplans are limited to academic plans of study (majors) and are not intended for tracking or recording within minors or certificate programs of study.

An example of a degree recording on an academic transcript, including subplan information, is as follows:

Degree:

Master of Science

Confer Date:

2010-12-17

Degree GPA:

3.92

Plan:

Child Development & Family Science

SubPlan:

Family Financial Planning

 

(Updated 02/2011)


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NORTH DAKOTA STATE UNIVERSITY
NDSU Faculty Senate

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Last Updated: Tuesday, July 29, 2014 3:25:30 PM