Leave
Annual leave with pay is portioned as follows:
For 12-month faculty, leave is earned at a rate of 16 hours per
month (or 24 days per year). For faculty working less than
full-time, leave will be pro-rated.
For full-time, benefited staff, leave is earned as follows:
- Years 1-3: equivalent of 12 days per year.
- Years 4-7: equivalent of 15 days per year.
- Years 8-12: equivalent of 18 days per year.
- Years 13-18: equivalent of 21 days per year.
- Over 18 years: equivalent of 24 days per year.
Family leave is an unpaid leave of absence available to all
eligible employees for the birth, adoption, or foster placement of
a child; or for the serious health condition of the employee, the
employee's parent, child or spouse. Consistent with applicable law
and upon notice to the employee by the employing entity or election
by the employee, family leave may be concurrent with paid sick or
annual leave.
Sick leave is a benefit granted by the University to eligible
employees and is not a benefit considered to be earned by the
employee such as annual leave. Sick leave may be used by the
employee when:
- The employee is ill or injured and is unable to work.
- The employee has an appointment for the diagnosis or
treatment of a medically related condition.
- The employee wishes to attend to the needs of an eligible
family member who is ill or to assist them in obtaining other
services related to their health or well-being. Eligible family
members include the employee's spouse, parent (natural, adoptive,
foster, and step-parent), child (natural, adoptive, foster, and
step-child); or any other family member who is financially or
legally dependent upon the employee or who resides with the
employee for the purpose of the employee providing care to the
family member.
A University employee who is in the National Guard or Armed
Forces Reserve and is ordered to active duty shall be granted
military leave annually in accordance with the North Dakota Century
Code 37-01-25 and 37-01-25.1.
NDSU Policy 147: Leave Sharing
Program
All non-temporary, non-probationary employees with over six
months of continuous service with the State are eligible to receive
shared leave.
Employees may donate the following types of leave to other state
employees pursuant to policy procedures:
Annual Leave Donation
- The receiving employee has exhausted or will exhaust all
annual leave, applicable sick leave, and compensatory time off
due to an illness, injury, impairment, or physical or mental
condition, that is of an extraordinary or severe nature, and
involves the employee, a relative of the employee,or household
member of the employee. "Relative of the employee" is limited to
the spouse, child, stepchild, grandchild, grandparent,
stepparent, or parent of the employee.
- The condition has caused, or is likely to cause, the
receiving employee to go on leave without pay or terminate
employment.
- The donating employee donates leave in full hour increments
and retains a leave balance of at least forty hours.
Sick Leave Donation
- The receiving employee has exhausted, or will exhaust, all
annual leave, sick leave and compensatory leave due to an
illness, injury, impairment, or physical or mental condition,
that is of an extraordinary or severe nature.
- The condition has caused, or is likely to cause, the
receiving employee to go on leave without pay or terminate
employment.
- The employee may not donate more than five percent of the
employee's accrued leave hours, and all leave must be donated in
full hour increments.
NDSU Policy 313: Annual Leave and Sick
Policy
Annual Leave:
- All 12-month faculty shall be entitled to annual leave at the
rate of 16 hours per month, 24 days per year.
- Leave benefits are not granted to faculty on an academic year
(9 or 10 month contract).
Sick Leave:
- Sick leave for full-time 12-month faculty accrues on the
basis of one working day per month of service. Sick leave
accumulation is unlimited.
- Faculty on an academic year appointment are not entitled to
sick leave within this definition.