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Non-Benefitted Summer/Break Process

Graduate Students


If a Graduate Assistant is NOT returning to the department fall semester:

Terminate the employee in May using a Change Form 101.  If rehiring at a later date, please follow guidelines stated above as to which forms to fill out.
   
If a Graduate Assistant is returning to the department fall semester:
Do not terminate employee in May. Using a Change Form 101, put them on a leave of absence after Spring Semester.  In the fall, use a Change Form 101 to return them from the leave of absence.  No other forms required.

Graduate Teaching Fellows


If a Graduate Teaching Fellow IS returning to the department fall semester:

Do not terminate the employee in May.  Treat them as other less-than-12-month faculty so their benefits continue to be paid over the summer.  Only terminate them if they have left and are not returning. 

Part-time Academic Staff


If a Part-time Academic is NOT returning to the department fall semester:

Terminate the employee in May using a Change Form 101.  If rehiring at a later date, please follow guidelines stated above as to which forms to fill out.

  
If a Part-time Academic is returning to the department fall semester:
Do not terminate employee in May. Using a Change Form 101, put them on a leave of absence after spring semester.  In the fall, use a Change Form 101 to return them from the leave of absence.  No other forms required.

Timeslip Students and Non-Students


If a student/temporary employee is NOT working over the summer but WILL be returning Fall Semester, do not terminate employee in May:

No forms required.

If a student/temporary employee IS working over the summer, but is NOT taking classes:
No forms required.
 
If a student/temporary employee is NOT working over the summer and will NOT return in the fall, terminate the employee in May:
Change Form 101 required to terminate.


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North Dakota State University
Phone: +1 (701) 231-8961 / Fax: (701) 231-9686
Campus address: SGC 102
Physical/delivery address: 1919 University Dr N, Fargo, ND 58102
Mailing address: NDSU Dept. 3140 / PO Box 6050 / Fargo, ND 58108-6050
Page manager: Human Resources/Payroll

Last Updated: Tuesday, April 16, 2013 11:35:57 AM