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Non-Benefitted Hire Process

The Non-Benefitted Hire Process is used for non-benefitted employees including timeslip students and non-students, graduate students and part-time academic staff. In addition to the employee-completed forms listed below, the department must complete and submit Hiring Form 100. Additionally, a department may request their new hire be issued an Employee ID ahead of his/her start date by following the Early Employee ID Process.

New Hire Packet:
Required forms include:
    Instructions for Hire Packet
  1. Annual Notice of Policies & Workforce Safety & Insurance Notice
  2. Criminal Disclosure Form 
  3. Employee Data Form
  4. W-4: Employee Withholding
  5. I-9: Employee Eligibility Verification
  6. Direct Deposit Form
  7. NDWR: MN residents withhold MN tax (MN residents only, not required)
Required notices include:
  1. 403b Availability
  2. Employee Self Service
  3. Annual Fire and Security Report Notice
Rehire Packet (employed within the past 12 months):
Required forms include:
  1. Annual Notice of Policies & Workforce Safety & Insurance Notice
  2. Criminal Disclosure Form 
Required notices include:
  1. 403b Availability
  2. Employee Self Service
  3. Annual Fire and Security Report Notice

Early Employee ID Process

The Office of Human Resources/Payroll has a practice in place to issue an employee ID number to new hires prior to their start date.  We will create an employee ID number early to help facilitate the process for new hires (i.e. getting an email account, keys, parking permits, etc.)  In order to request the employee ID number, an Early Employee ID Request form has been created.  The hiring department should complete this form, attach a copy of the signed Request to Offer and the completed Employee Data form that the employee has filled out.


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North Dakota State University
Phone: +1 (701) 231-8961 / Fax: (701) 231-9686
Campus address: SGC 102
Physical/delivery address: 1919 University Dr N, Fargo, ND 58102
Mailing address: NDSU Dept. 3140 / PO Box 6050 / Fargo, ND 58108-6050
Page manager: Human Resources/Payroll

Last Updated: Monday, March 24, 2014 9:27:44 AM