Non-Benefitted Summer/Break Process
Graduate Students
If a Graduate Assistant is NOT returning to the department fall semester:
Terminate the employee in May using a Change Form 101. If rehiring at a later date, please follow guidelines stated above as to which forms to fill out.
If a Graduate Assistant is returning to the department fall semester:
Do not terminate employee in May. Using a Change Form 101, put them on a leave of absence after Spring Semester. In the fall, use a Change Form 101 to return them from the leave of absence. No other forms required.
Graduate Teaching Fellows
If a Graduate Teaching Fellow IS returning to the department fall semester:
Do not terminate the employee in May. Treat them as other less-than-12-month faculty so their benefits continue to be paid over the summer. Only terminate them if they have left and are not returning.
Part-time Academic Staff
If a Part-time Academic is NOT returning to the department fall semester:
Terminate the employee in May using a Change Form 101. If rehiring at a later date, please follow guidelines stated above as to which forms to fill out.
If a Part-time Academic is returning to the department fall semester:
Do not terminate employee in May. Using a Change Form 101, put them on a leave of absence after spring semester. In the fall, use a Change Form 101 to return them from the leave of absence. No other forms required.
Timeslip Students and Non-Students
If a student/temporary employee is NOT working over the summer but WILL be returning Fall Semester, do not terminate employee in May:
No forms required.
If a student/temporary employee IS working over the summer, but is NOT taking classes:
No forms required.
If a student/temporary employee is NOT working over the summer and will NOT return in the fall, terminate the employee in May:
Change Form 101 required to terminate.
