The primary purpose of salary administration, combined with benefits, at North Dakota State University is to attract and retain well-qualified individuals who can best contribute to the University's stated mission.
Salary Administration Guidelines 2014-2015
All regular employees whose performance levels meet standards are eligible for a salary increase. In all cases, salary adjustment recommendations must be based on an established responsibility or performance review with current performance information available to support the recommendation. Documentation shall be available for review upon request. A responsibility review for broadbanded staff is required and must be on file in HR.
- Compensation adjustments are to vary based on documented performance, market, merit and other factors such as promotion, and are not necessarily to be the same percentage increase for each employee.
- Up to a 3% increase will be funded on filled, eligible positions only, no vacant, no pools.
- Salary adjustments 10% or greater need written documentation and prior approval by the Dean/Dept Head as well as the respective division Vice President and/or Provost and the President.
Options for Salary Adjustments:
- Requires documented sustained record of meritorious performance
- Requires documented record of satisfactory performance
- Requires salaries to be below recognized market for the position
(Broadbanded staff = based on market provided by Office of Human Resources/Payroll)
Employees NOT ELIGIBLE for a Salary Adjustment:
- Probationary broadbanded staff
- In unique circumstances, a probationary employee may be eligible for a market adjustment
- Employees whose documented performance levels are not satisfactory
- Temporary/non-benefitted employees
Documentation Guidelines for Salary Adjustments
The NDSU Salary Administration Policy (NDSU Policy Manual, Section 129) refers frequently to use of institutionally recognized documentation for various types of salary adjustments. The following guidelines are intended to assist unit administrators/supervisors in supporting salary adjustment requests for their employees. These guidelines are applicable for both individual adjustments during the year and annual budgeted salary adjustments.
The purpose of this documentation is to encourage consistency in salary adjustment decisions and develop an appropriate record of the basis for such decisions. Please note that these are general guidelines; data gathered and submitted by the unit administrator/supervisor requesting the adjustment will also be considered as long as that information is current, relevant and selected on an impartial basis. Unit administrators and supervisors recommending salary adjustments are encouraged to contact either the Office of Human Resources/Payroll or the Office of the Vice President for Equity, Diversity and Global Outreach (depending on the type of adjustment) to identify appropriate documentation to attach to the NDSU Change Form: 101 or to list in the “comments” section of the salary budget database.