North Dakota State University

• Help Documents
• Recover Deleted Items
• Mobile Integration
• Out of Office Replies

Outlook 2010 Quick Start Guide

Outlook 2010 - Tips 'n Tricks

Outlook Mail Merge 2010 

Outlook Desktop Alerts 2010

Outlook Scheduling Meetings 2010

Outlook Delegate Access 2010

Outlook Viewing Multiple Calendars 2010

Outlook Signatures 2010

Outlook Change Default Address Book 2010

Outlook 2010

1. Open Microsoft Outlook 2010
2. Click on the Deleted Items folder
3. Click on the Folder ribbon tab
4. Next, click Recover Deleted Items
5. Outlook will now display all recoverable items that have been deleted in the past 14 days.
   NOTE: Items can only be recovered within 14 days of being purged from the Deleted Items folder.
6. Select the item(s) that you wish to recover 
7. At the top of the box there are three icons, click the middle icon that has an envelope with an arrow above it. 
8. After clicking that button, your messages will appear in your deleted items folder

Outlook 2011 for Mac

1. Open Microsoft Outlook 2011
2. Click on the Deleted Items folder
3. Look to see if the deleted email you want to recover is listed in the Deleted Items folder. If it is, then simply drag and drop the email from the Deleted Items folder into a different folder.
4. If you cannot find the email you want to recover in your Deleted Items folder, you will need to log in to the Office 365 Web Access portal to recover it (see instructions below).
   NOTE: Items can only be recovered within 14 days of being purged from the Deleted Items folder.

Office 365 Web Access

1. Open a Web Browser
2. Log into your account at https://portal.microsoftonline.com
3. Right click on the Deleted Items folder
4. Choose Recover Deleted Items
5. Select the message(s) you wish to recover
   NOTE: Items can only be recovered within 14 days of being purged from the Deleted Items folder.
6. Click  to recover the item. (NOTE: If you click  the messages will be purged.)
7. Select the folder you want to recover the item to and click Recover
8. Repeat this process for any other message(s) you wish to recover

Setting up an Out of Office reply is very easy and convenient with Office 365.  Follow the directions below:

NOTE: If you are configuring Out of Office notifications for the first time. It is highly recommended that you do so using the Office 365 Web Access instead of your desktop program. 

Office 365 Web Access

1. Open a Web browser and go to https://portal.microsoftonline.com
2. Log in using your email address and password
3. Click on Options
4. Choose Set Automatic Replies
5. Select Send Automatic Replies
6. Set the start and end date/time for which you need out of office messages sent.
7. In the box below, type in the message you wish to be sent out to anyone who messages you from NDSU.
8. Check the box next to Send automatic reply messages to senders outside my organization
9. Select Send replies to all external senders
10. In the box below, type in the message you wish to be sent out to anyone who messages you from outside of NDSU.

Outlook 2010

1. Go to File
2. Click Automatic Replies (Out of Office)
3. Select Send automatic replies
4. Check the Box that says Only send during this time range:
5. Set the start time and end time
6. Type in the response you wish to send to people that send you a message using both Inside My Organization and Outside My Organization tabs
   
   1. Inside My Organization sends a message to people who are sending you a message from within the NDSU Outlook domain
   2. Outside My Organization sends a message to others that send you a message. 
      • You can also check to see if the senders are in your contacts or you can send the reply to anyone
7. Click OK
8. This will activate the Automatic Reply system
9. To turn off the Automatic replies, click File and click the Turn Off button

Outlook 2007

1. Click Tools
2. Click Out of Office Assistant
3. Select Send Out of Office auto-replies
4. Check the Box that says Only send during this time range:
5. Set the start time and end time
6. Type in the response you wish to send to people that send you a message using both Inside My Organization and Outside My Organization tabs
   
   1. Inside My Organization sends a message to people who are sending you a message from within the NDSU Outlook domain
   2. Outside My Organization sends a message to others that send you a message. 
      • You can also check to see if the senders are in your contacts or you can send the reply to anyone
7. Click OK
8. This will activate the Automatic Reply system

Outlook 2011 (mac)

1. Click Tools
2. Click Out of Office
3. Click Send out of office messages
4. Type in the response you wish to send to people that send you a message
5. Check I am out of the office between: 
   • Set the time period in which you will be gone
6. Check Send replies outside my company
7. Select all or just people in your contacts that should receive your out of office response
8. Type in the response you wish to send to people that send you a message from outside 
9. Click OK
10. To turn off automatic replies click Tools and uncheck Send out of office messages

What's New in Outlook 2010 (Windows)

Outlook 2011 Information (MacIntosh)

Office Online Home Page - Microsoft Office Online (free tutorials/Office information)

Microsoft Office:mac (Office for the Macintosh site)

4 Ways to Take Control of Your Email Inbox