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Small Is Good! Optimizing Your Files

Your electronic files (Word, PowerPoint, Excel, PDF, RTF, etc.) can quickly grow to enormous sizes - often not through any fault of your own! Large file sizes can slow down your system dramatically, make it almost impossible to share files via email or online, and require ever-larger storage resources, both on your own computer and on the ITS network - and storage space does cost money!

The size of your files quickly becomes even more important if you use the Blackboard system in your classes or organizations as it has become necessary to implement quotas in Blackboard to improve system performance for everyone. Learn several simple but effective techniques you can use to put your files on a "diet"!

Here's what we'll cover:

  • Compressing images and deleting cropped portions of images in PowerPoint and Word
  • Saving PowerPoint files as Web Pages for packaging and uploading to the Web and/or Blackboard courses and organizations
  • Creating printable PowerPoint handouts as PDF files
  • Saving files as optimized PDF files as you create them
  • Quick and easy ways to make existing PDF files smaller

Prerequisites: Familiarity with the Windows or Macintosh operating systems. Basic knowledge of different file formats.


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North Dakota State University
IT Help Desk Phone: +1 (701) 231-8685
Administrative Calls Only: +1 (701) 231-7961 / Fax: (701) 231-8541
Campus address: Quentin Burdick Building 206
Physical/delivery address: 1320 Albrecht Blvd, Fargo, ND 58102
Mailing address: NDSU Dept. 4510 / PO Box 6050 / Fargo, ND 58108-6050
Page manager: Information Technology Services

Last Updated: Thursday, February 20, 2014 11:11:04 AM