Assessment Checklist
Instructions: Prior to your submission of the NDSU Alcohol Event Risk Management Planning Notification Form, you are encouraged to:
- Review all three parts of this assessment checklist.
- Consult Rationales and Strategies if you need assistance.
- Print this web page as soon as you have completed the checklist.
- Complete the Notification Form using the information from this checklist.
Please note that you can download all necessary forms: Event Planning and Risk Management Assessment Form and the Rationales/Strategies.
Note that the desired response to each question in this section is YES. Click on the More Info hyperlink to receive information and tips to minimize the risk involved in your planned event.
PART ONE: IS THIS EVENT THIRD-PARTY VENDOR CO-SPONSORED EVENT? | ||||
| ||||
Is there an agreement (written or verbal) with the venue, vendor, distributor, organization or tavern regarding the event such as, but not limited to: | ||||
|
|
|
| |
Yes | No | 1.1 | Discounted rental fee for the venue in exchange for anything by the student organization (i.e. advertisement, percentage of ticket sales, etc.). More info | |
Yes | No | 1.2 | Advertisement of the venue, vendor name, or tavern in any capacity other than the location of the event. More info | |
Yes | No | 1.3 | Contribution to a charity, fundraiser or the student organization from sales of food, beverage, etc. More info | |
Yes | No | 1.4 | Is the venue, distributor, organization or tavern advertising the event as their own or as an event that they are co-sponsoring? More info | |
Yes | No | 1.5 | Is the venue, vendor, distributor, organization or tavern paying for any aspect of the event? More info | |
Yes | No | 1.6 | Is there a perception (on campus or of invitees) that the venue, vendor, distributor, organization or tavern is co-sponsoring the event? More info | |
| ||||
Note that the desired response to each question in this section is NO. Click on the More Info hyperlink to receive information and tips to minimize the risk involved in your planned event. | ||||
| ||||
| ||||
PART TWO: IS THIS EVENT A CLOSED EVENT? | ||||
| ||||
If the student organization event is hosting a closed event which includes beverage service in which alcohol is given away, sold, or otherwise provided to those present: | ||||
|
|
|
| |
Yes | No | 2.1 | Are members of the organization issuing an unlimited number of invitations to the general public or campus community? More info | |
Yes | No | 2.2 | An invitation/guest list has not been generated nor will one be present at the entrance or checked when guests arrive at the event? More info | |
Yes | No | 2.3 | The venue will be open to the general public during the event? More info | |
Yes | No | 2.4 | If tickets are sold: there will be an unlimited number of tickets being sold? More info | |
Yes | No | 2.5 | Are venues (i.e. ticket office, tavern) other than members or the organization are selling tickets to the event? More info | |
Yes | No | 2.6 | Tickets are being sold to the general public, not specific individuals or groups? More info | |
Yes | No | 2.7 | Names, addresses and other identifiable information of those purchasing tickets have NOT been or will NOT be collected by the student organization? More info | |
Yes | No | 2.8 | Attendees presenting tickets will NOT be checked against the list of ticket guests prior to entry into the event? More info | |
Yes | No | 2.9 | The event is being advertised to the general public or is there an apppearance that the event is open to the general public? More info | |
| ||||
Note that the desired response to each question in this section is NO. Click on the More Info hyperlink to receive information and tips to minimize the risk involved in your planned event. | ||||
| ||||
| ||||
PART THREE: IS THIS EVENT A WELL MANAGED EVENT? | ||||
| ||||
If the student organization event is hosting an event: | ||||
|
|
|
| |
Yes | No | 3.1 | Is there an overall contact person/coordinator for this event? More info | |
Yes | No | 3.2 | Is there presently an active advisor for the student organization? More info | |
Yes | No | 3.3 | Has a location been secured for the event? More info | |
Yes | No | 3.4 | Is security provided for the event? More info | |
Yes | No | 3.5 | Is there an estimated attendance? More info | |
Yes | No | 3.6 | Is attendance limited? More info | |
Yes | No | 3.7 | Is the estimate attendance within fire code safety of the venue event? More info | |
Yes | No | 3.8 | Is a guest list maintained? More info | |
Yes | No | 3.9 | Are there sober monitors (in addition to security) for the event? More info | |
Yes | No | 3.10 | Is there safe and sober transportation provided? More info | |
Yes | No | 3.11 | Will there be an event briefing prior to the event itself? More info | |
Yes | No | 3.12 | Will there be a dry run of the event itself? More info | |
|
|
|
| |
|
|
| If alcohol is present: | |
|
|
|
| |
Yes | No | 3.13 | Have licensed professional bartenders been hired? More info | |
Yes | No | 3.14 | Has a copy of Certificate of Insurance been obtained? More info | |
Yes | No | 3.15 | Is there an alternative food and beverage provided? More info | |
Yes | No | 3.16 | Persons of legal drinking age are identified by a specific wristband or stamp? More info | |
Yes | No | 3.17 | Are there specific individuals assigned to check IDs? More info | |
Yes | No | 3.18 | Is alcohol only being served by the licensed third-party vendor? More info | |
| ||||
| ||||
