Greek Life Initiatives and Action Plan
North Dakota State University recognizes the value of fraternity and sorority involvement as an opportunity for students to grow and develop. NDSU also recognizes the contributions made by these groups towards the development of a sense of community within the University, and the responsibility assumed by NDSU as well as other chapter membership and leadership for the Greek community. It is out of these beliefs that the Statement of Relationships and Expectations between North Dakota State University and the Greek Chapters arose.
In a desire to review this relationship and address growing concerns with the Greek community, a discussion group, comprised of faculty, staff, administration, and students both within and outside of the Greek community, was formed in September 1999. Original recommendations for change were made on October 23, 2000. These recommendations were revised to reflect suggestions and feedback from students within the Greek community in the final revisions, which were outlined on April 23, 2001. It is this document that is entitled the Greek Life Initiatives and Action Plan.
The purpose of this document is to address in concise format those changes in relationship and responsibility, which pertain to the functioning of the Greek community at North Dakota State University, as well as offering initiatives progress updates to the NDSU administration and Greek community.
The purpose of this Greek Life Initiatives and Action Plan is to address in concise format those changes in relationship and responsibility, which pertain to the functioning of the Greek community at North Dakota State University, as well as offering initiatives progress updates to the NDSU administration and Greek community. Below are the current initiatives and their progress/advancement.
Initiative 1 - Ongoing Adminstrative-Greek Community Dialogue
Initiative 2 - Greek Administrative Support and Services
Initiative 3 - Formation of Greek Life Advisory Board
Initiative 4 - Eligibility Requirements
Initiative 5 - Annual Greek Leadership Training
Initiative 6 - Substance-Free Housing
Initiative 7 - Release from University Housing
Initiative 8 - Relationship with University Police
Initiative 9 - Executive Officer Live-In Expectation
Initiative 10 - Mandatory Annual Chapter Review Process
Initiatives Evaluation and Advancement
An ongoing dialogue will occur at least four times a year between administrators and Greek community leaders in order to strengthen the relationship between these two groups. This dialogue can be incorporated into the Greek Presidents’ Council and should include people from the Office of the Vice President for Student Affairs, Student Life and the University Police where appropriate.
The University will continue its commitment to the Greek Life community by providing administrative support and services to the Greek chapters and their activities, primarily through the Student Activities Office of the Memorial Union. Initial description of the role and extent of this support life in the Statement of Relationship and Expectations Between NDSU and the Greek Chapters (refer to Appendix), but enhancement of this relationship will occur through the provision of sponsorship including, but not limited to:
a. An NDSU funded Greek community promotional brochure, developed by representatives from Panhellenic Council and the InterFraternity Council.
b. One Greek-endorsed, NDSU-sponsored program per semester will be held.
c. A newsletter to the NDSU faculty, staff and administration, distributed each semester, which will provide periodic updates about the activities and accomplishments of Greek chapters and individuals. Future distribution may include chapter entities identified by Greek governance and the University. Opportunities for electronic distribution will be utilized as it is possible.
d. Surplus computers for Greek community usage and office space, along with outdoor picnics and a direct Greek Life link from the NDSU homepage will be seriously pursued.
e. Implementation on a full-time Greek Life Advisor will need further discussions along with major financial backing. Nevertheless, these items will be discussed and explored.
A permanent Greek Life Advisory Board will be established, in consultation with the Greek Life Advisor and the Greek Presidents. This group shall meet at least every six weeks and shall have representation from faculty, staff, Greek alumni, Greek students and non-Greek students (refer to Appendix).
Eligibility requirements for members in Greek chapters will be amended to include an expectation that the average GPA for the Greek chapters be maintained at a 2.50, recognizing that chapters and national offices have established a minimum GPA for membership that is in accordance with the recommended NDSU standard, and that this standard the Greek community can take great pride in promoting to the campus community.
All Greek chapters will have an active, trained NDSU faculty/staff advisor, as well as an alternate, prior to the beginning of each academic year. A mandatory annual training for all Greek Life officers and advisors regarding issues pertaining to the Greek chapter responsibilities, liability issues, and appropriate risk/event management will be provided each semester as a joint effort between the InterFraternity Council, Panhellenic Council, Greek chapter presidents, Student Activities staff and other Student Affairs personnel as deemed appropriate. Alumni advisors will be invited and strongly encouraged to attend the above training program.
It is the expectation of the University to have substance-free housing functionally implemented in all Greek chapters prior to Fall Term 2003. Substance-free housing is defined by the University as follows: No alcoholic beverages or illegal drugs are permitted in common areas of chapter property at any time. Members who are 21 years of age may consume alcohol in the privacy of their rooms with no more than three guests who are also of legal age, provided that all of the occupants of the room are 21 years of age or older. All Greek chapters will establish a plan to become substance-free prior to this time frame, and these plans must be reviewed and approved by the Director of the Memorial Union and the NDSU Greek Life Advisor. Parameters for phasing in substance-free housing within Greek chapters are as follows:
a. For the academic year 2001-2002, all Greek chapters will be allowed to pre-select two events, in consultation with the NDSU Greek Life Advisor, at which alcohol will be allowed. Events must be identified at least two weeks in advance, and all risk management policies must be fully enforced during these events. Any violations of law and/or A Code of Student Behavior as a result of these events will result in chapters having to become substance-free completely and immediately.
b. Aside from the two above described events, as of August 20, 2001, all common areas within the chapter house must be alcohol-free at all times, and all social events held at the chapter houses will be substance-free. Events at which alcohol is to be consumed will be held in a licensed establishment that will provide trained servers and assume responsibility for serving alcohol in accordance with local, state and federal laws. Failure to adhere to this alcohol/other drug-free social event expectation will result in the chapter having to become substance-free at an earlier date established by NDSU.
c. During the 2002-2003 academic year, there will be a continued extensive educational component that will focus on changing the culture that has surrounded the use of alcohol within the chapter houses. Although there will be no alcohol allowed in common areas or at any social events by Fall 2002, this educational component will remain a crucial part of the functional implementation of substance-free housing, and will act as the final phase-in portion of the substance-free housing element.
Specific steps for phasing in substance-free housing may be developed in consultation with the NDSU Greek Life Advisor, based on individual chapter needs. All chapters are held responsible for enforcing all the guidelines stipulated within this document, as well as those stated in the Code of Student Behavior, and the NDSU Greek Alcohol Policy (refer to Appendix). Consequence for failure to abide by NDSU expectations may include jeopardizing the relationship(s) between NDSU and the respective chapter(s).
Any violations of the alcohol policy may result in a two-step enforcement policy. The first violation may result in a disciplinary probation. Based on the severity of the situation following a single violation, the chapter may also be required to become substance-free immediately, including the private rooms of those members who are of legal age. A second violation within a four-year period will result in requiring the chapter to go substance-free with no exceptions provided.
The University will consider released pledged first-year students from University housing at the semester break, provided that:
a. The chapter pledge/new member is in good standing with NDSU.
b. The chapter pledge has either continuous on-site advisors who have completed the official advisor training program provided by NDSU (to be piloted no later than the end of Spring Term 2003), and that pledge:
1. Has maintained a cumulative 2.50 GPA throughout the student’s tenure at NDSU (for those pledges who are in the first term at NDSU, all such releases will be conditional pending receipt of that term’s grades).
2. Remains in good standing with NDSU.
3. Has obtained written permission to move into a chapter house from parents or legal guardians, if the pledge is under the age of 19.
4. Has chosen to live in a chapter house that has fully implemented their substance-free housing plan, according to the definition of substance-free housing identified in Initiative 6.
c. The chapter has demonstrated a commitment to providing a positive learning environment by including one or more of the following:
1. Holding regular sponsored and required study-hall sessions.
2. Actively soliciting mid-term grades for all chapter members.
3. Sponsoring programs related to scholarship, study skills, time management, etc.
4. Other programs approved by the Greek Life Advisor.
To establish a close working relationship with the NDSU University Police, a representative of the NDSU Police and/or the Fargo police will be invited to the monthly Greek Presidents’ Council Meetings.
The majority of the executive officers of Greek chapters will be required to live in the chapter houses. These key executive officers will be identified by each Greek chapter on an annual basis. A current listing will be maintained by the Student Activities Office.
A mandatory annual chapter review process in which each chapter’s status with respect to leadership, scholarship, and service are critically examined will be adopted. The InterFraternity Council and Panhellenic Council leadership, along with the Greek chapter presidents and Greek Life Advisor, will set the standard for the review process. This existing annual report process will be incorporated into this review.
Initiatives Evaluation and Advancement
These initiatives will be reviewed and evaluated in Fall Term 2006 to determine the effect implementation has had on the Greek community. A representative group - that may include representatives from the Greek Life Advisory Board, InterFraternity Council, Panhellenic Council, Greek Presidents Council, interested alumni and University administration – will evaluate and propose adjustments to these recommendations so as to ensure the continued growth and success of the NDSU Greek community.