Meadow Lark Rm, MU
Present:
Guests: John Grosen, Tom Moberg
1. Approval of the
Nem Schlecht made a motion to
approve the
2. Proposal for Committee minutes website - Brian Miller
Brian passed around a proposal to implement an internal website for CITPG committees. The website would allow secretaries to set up agendas, type meeting notes, and compose the official minutes using a simple “point and click” interface. Brian further explained how the website would allow committee members to make comments on the minutes; if possible, the minutes could be approved electronically.
Paul suggested getting something in place to see if it works before making a motion. He offered to set up a prototype.
An ad hoc Twiki Subcommittee was formed with the following CITPG members volunteering to serve.
Paul Juell (chairman)
Brian Miller
Ken Nygard
3. Document Management Subcommittee - Karl Altenburg
Karl passed out a report outlining the activity and progress of the subcommittee. Document Management Report April 2005
The University archivists provided several leads and insights into document management on campus and elsewhere. They will provide archiving of documents and will assist in paper document handling. When given an electronic document, they create a paper copy and archive it. They did note that there is no national standard format for electronic document archiving. They indicated a desire for direction from the state or the development of a NDSU Office of Records Management and noted that UND already has such an office.
Comments:
Need for standardization
Who pays for it?
First, we need to know what things need to be archived and how to archive them
The NDSU Policy Manual addresses record retention and provides a record retention schedule under Section 713: RECORDS RETENTION
Karl will look into requirements and solutions.
4. 5-year Plan - Karl Altenburg
Karl asked where we are with this charge. The Chair commented that there is no update on this. Chuck Harter stated that the Executive Senate will take a look at it now that the Provost has brought back the IT Roundtable.
Comments/Questions:
How does the IT Roundtable and CITPG continue and what will there individual roles be?
Tom M. - regarding IT Strategic Planning - there are going to be changes and a new direction.
There has been a division between north and south campus.
HECN – 50% of ITS budget comes from the board office. Tom explained the ITS budget and where it comes from. The vast amounts of dollars are presently going to ConnectND.
ITS serves 2/3 of all the students in the state.
NDSU needs to grow some kind of structure in order to have an influence.
ITS has been good with innovative and creative uses of the resources we have.
5. Election of new Chair
Chair Bastow-Shoop stated she is not going to run. She thanked Linda Wiedmann for her assistance in taking minutes.
The Chair stated that write-in names are allowed and asked for nominations from the floor.
Richard Rathge nominated Karl Altenburg.
Jeff Terpstra nominated Paul Juell.
J.W. Schroeder made a motion that nominations cease. Nem Schlecht seconded the motion.
The Chair asked Chuck Harter and Linda Wiedmann to tabulate voting.
Karl Altenburg was elected as Chair.
Jim Ross made a motion that the meeting be adjourned.
There will be no CITPG meeting next month.