CAMPUS SPACE AND FACILITIES COMMITTEE
Minutes of the April 22, 2005 Meeting
Memorial Union – University Chambers

Committee Members Present: Derald Bates, Kim Bromley, Marcelo Carena, Verlin Hinsz, Joe Latimer, Bob Peterson, Craig Schnell, Kathleen Slobin, Cindy Urness, Justin Welch, Dick Rayl

Committee Members Absent: Jason Isaacson (student)

Ex-Officio Members Present: Gene Blumhardt, Bruce Frantz, Paul Gleye, Don Hanson, Virgil Mueller

Others Present: Gary Narum, Gina Haugen

VP Dick Rayl called the meeting to order. VP Rayl asked if there were any additions or corrections to the minutes of the October 18, 2004 meeting. There being none, Bob Peterson moved and Justin Welch seconded the motion to accept the minutes. Motion carried.

PARKING BROCHURE CHANGES    (Bruce Frantz)
Bruce Frantz explained that the Parking functions were recently moved from Campus Police to Facilities Management. The changes to the proposed 2005-2006 brochure reflect this, along with some adjustments to parking fees.  Bob Peterson posed questions on if parking salaries will continue to be paid from the funds received from fines and if parking duties will be taken away from Campus Police. Bruce stated that funds will be distributed as before because NDSU only gets a portion of the money collected from fines. He also indicated that the same staff members will be working for parking as before; however, Melanie Torgerson will be promoted to Parking Coordinator and someone will be hired for her current position.

VP Rayl explained that money received for the sale of parking permits is used only for the repair/restoration/replacement of the campus parking lots. All other funds are allocated to where the need is greatest.  For example, two Campus Police officers are being paid from money received from parking ticket collections, according to a decision that he previously made, but the administrative costs are being funded elsewhere.

Marcelo Carena inquired on conference parking on campus.  The brochure change for this item indicates that permits for registered guests and/or speakers at University conferences are valid in the Visitor Lot or other lots as assigned for $1 per day. Is this a new practice of charging for this permit?  VP Rayl stated that this has been an established practice for several years but is just now being clarified in the new brochure.

The issue on overselling the lots was discussed. Marcelo Carena stated that the bus transit system works well within the City of Fargo and the campus and that, perhaps, parking should be located along the periphery or in an off-site area in order to reduce the number of vehicles on campus.  Students and employees could then be bussed in from these remote parking locations.  VP Rayl commented that remote parking is very common for campuses in warmer climates, but North Dakota’s climate is not conducive to this type of arrangement.  This may have to be a reality in the future, though.

Bruce mentioned that parking permit fees will again increase by $10 per permit next year. However, the rise in fuel prices has increased petroleum costs for repairing the lots by 20%. Since the permit prices were approved at the April 1, 2003 CSFC meeting for a period of four years, Facilities Management will repair as many lots as funding will allow at the current prices.  Paul Gleye asked if concrete lots had been considered. Bruce indicated that the Research parking lots were but that lot pricing using petroleum is usually more economical because it is homogenous to the surface type.

VP Rayl called for a motion to accept the 2005-2006 parking brochure changes as submitted.  Kathleen Slobin made a motion to do so, and Marcelo Carena seconded it. Motion carried.

CO-OP HOUSE  (Craig Schnell)
Provost Schnell provided the committee with a history of this building as information. It was purchased less than a month ago as overflow for graduate programs because of NDSU’s continuing growth.  The Departments of HDE and Psychology have requested space in the facility to house three professors, graduate students, and labs to accommodate them. Other areas have indicated an interest for space, too.  Renovations will include carpet, paint, card swipe access, phone, data, air conditioning, and the roof in the future.

AUXILIARY ENTERPRISES BUILDING  (Dick Rayl)
VP Rayl presented this item as information to the committee.  The new Bison Court apartment west building will house the Residence Life and Dining Services operations upon its completion, and their current location in Auxiliary Enterprise will be vacated at that time. Campus Police is in dire need of space, so Interim Police Chief Virgil Mueller made a request for this area. VP Rayl conferred with VP Wallman, who indicated that Auxiliaries will still need the warehouse space but that an arrangement could be worked out for the office area. The old Laundry Building would remain as a Residence Life building. The request will be submitted to the CSFC in the fall for their recommendation.

TRANSIT CENTERS  (Bruce Frantz)
Bruce Frantz updated the committee on the proposed bus Transit Centers. This was a competition for the third year studio architectural design students at NDSU, and the winning design was entered into a Department of Transportation federal grant competition.  Consequently, the Regional Transit Center for Rural and Small Urban Centers was awarded $400,000 in research grant funding, part of which will be used to construct the winning design submitted by NDSU students, Jennifer Burke and Mark Schlanser.

The Centers will be located at the most heavily used campus bus stop sites – Old Main and near the USDA building at the intersection of Albrecht and 17th Avenue. Each of the Centers will be designed with optimal ventilation, minimal heating, a GPS message board, and wireless technology. Students will be involved in the project as construction managers and designers as much as possible, which will be a great learning experience for everyone.  

Bob Peterson inquired about security for the structures.  Will the Centers be locked at night?  VP Rayl stated that they would be constructed of glass on at least three sides and Bruce indicated that there was discussion on having a security camera mounted in each one.  When Bob questioned the possibility of theft of the cameras, Cindy Urness stated that “dummy” cameras could be used as a deterrent against crime.

More information about this project can be found at http://www.surtc.org/shelter/.

“BABBLING BROOK” NAMING PROCESS  (Craig Schnell)
This item was tabled from the fall 2004 CSFC meeting.  Provost Schnell received a proposal from Joshua Walter, Assoc. Professor of the Landscape Architecture Program.  The proposal suggested that a small memorial marker be placed near the brook containing the name of the late Dennis Colliton and a short, concise description of his contributions to the region, the community and NDSU. It would be designed to fit with the natural character of the surroundings, such as a stone engraved/sand-blasted with an inscripton.  The department faculty indicated they felt a need to allow input from Kathy Colliton (his widow), current students and local alumni on this decision.

Professor Walter also indicated that the department planned on holding a charette (a sort of graphic brainstorming session) before the end of April to develop a plan on what the marker should look like, the material used, suggested inscription(s), and where it might be placed. He would then draft a plan with specifications and costs to provide to the Provost and the President by the end of the semester.

Provost Schnell moved and Cindy Urness seconded the motion to recommend the “babbling brook” be named in honor of the late Dennis Colliton.  Discussion followed on concerns regarding the naming opportunities on campus and on who should be informed concerning this process. VP Rayl reported that we don’t currently have a formal process for this.  Kathleen Slobin stated that someone is needed to champion opening the naming process to the campus; she would also like more information about Dennis Colliton before voting.

Dr. Gleye provided his background: Dennis founded the Landscape Architecture program in the early 1980’s. He built the program from the ground up and directed it into the solid program that it is today.  Dennis died from a heart attack two years ago. He had many followers and was instrumental in the concept and design of the brook area, the re-opening of the campus gates, and also the arboretum committee. Bruce stated that he was also a contributor to the landscapes at the Alumni Center and the Equine Center and that he was a major contributor to the campus. Facilities Management and students may have done the actual labor on the projects, but it was Dennis’ designs that they were bringing to life.  He agreed, though, that there should be a naming process for future opportunities, especially in the case of large donors to the campus.  Kathleen was also concerned about if this information had been presented to the students, but VP Rayl stated that the CSFC was a Faculty Senate committee and not a student committee.  VP Rayl called for a vote on the previous motion, with all in favor, so the motion naming the “babbling brook” after Dennis Colliton passed.

SUMMER PROJECTS  (Bruce Frantz)
Bruce gave the committee an update on the following projects:

NDSU POLICY 715 – SPACE ALLOCATION POLICIES & PROCEDURES  (Gina Haugen)
Please have any suggested changes into Gina during the next week.

OTHER BUSINESS
Discussion ensued on the Campus Master Plan (CMP). Various points raised were:

New campus buildings – Kim Bromley stated that he felt that new buildings should all be energy efficient and that this should be first and foremost when considering new construction.  Ground source cooling was suggested along with solar and other energy sources so that NDSU could set the standard for the nation.  Bruce indicated that ground source cooling is more expensive and that steam produces a more cost effective means of energy.

With no other business to discuss, the meeting was adjourned at 3:00 p.m.  The subcommittees met briefly to select chairs – Kathleen Slobin was selected as the chair of the Space Subcommittee and Marcelo Carena as the chair of the Planning Subcommittee.

Respectfully submitted,

Gina Haugen

Gina Haugen, Recording Secretary

 

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Gina Haugen
         

         Email:  gina.a.haugen@ndsu.nodak.edu
         
         Phone: (701) 231-6177
         
         Fax: (701) 231-6194

         
         Published by NDSU VP for Business and Finance Office.