Minutes of Meeting

CAMPUS SPACE AND FACILITIES COMMITTEE
Minutes of March 25, 1998, Meeting
Meinecke Board Room, Memorial Union
 
 
Members present: Thomas Buckhoff, Dennis Colliton, Robert Stanley Herren, Mark McCourt, 
Dick Rayl, Robert Walther for Mort Sarabakhsh, Craig Schnell, Bill Slanger for Bradford 
Strand, Thomas Topero, and Bev Trittin.
 
Ex-officio members present: Dennis Colliton, Dennis Gilbertson, Don Hanson, and Tim Lee.
 
Others present: Virginia Lepage, Gary Narum, and Tom Riley.
 
The meeting was called to order by Dick Rayl, Chair, at 3:00 p.m.
 
Motion was made by Dennis Colliton to accept minutes of the October 9, 1997, meeting.  
Seconded by Mark McCourt.  Approved.
 
Tom Riley, Dean of Arts, Humanities and Social Sciences, distributed material on UND's 
"Outdoor Sculpture Program" and requested the committee to give consideration to a 
similar program on the NDSU campus.  Discussion occurred regarding the criteria for the 
program, i.e., site locations (no more than two or three) and type of art to be displayed 
(publicly acceptable and durable).  Liability concerns would also have to be addressed.  
Dean Riley should work with the Vice President for Academic Affairs and establish a 
committee to include representation from the  campus Senates.  A proposal should be 
developed and submitted to the Vice President for Business and Finance for subsequent review 
by the Planning Subcommittee.  All recommendations for sculpture to be displayed would 
be forwarded to the University President for final approval.
 
Actions by the Space Subcommittee were discussed by the committee.  In relationship to 
the conversion of South Engineering 108 from a classroom to a laboratory, faculty have 
expressed general concerns over the loss of classroom space.  Departments expressing 
concerns for South Engineering 108 were English and Sociology.  Mark McCourt moved to 
accept the action of the Space Subcommittee.  Stan Herren seconded.  Motion carried.
 
Dennis Colliton reviewed the process for naming rooms and subsequent actions taken by 
the Planning Subcommittee.  The two rooms named are located in Loftsgard Hall and IACC.  
Dennis Colliton moved that the committee accept actions of the Planning Subcommittee.  
Tom Topero seconded.  Motion carried.
 
Dick Rayl made opening comments regarding the Campus Master Plan.  Specifically he stated 
that the copies of the plan that were distributed belonged to the college or senate  
represented by committee members.  When terms expire the book should be passed on to the 
newly appointed representative.  Revisions to the document will be sent to the members 
currently on the committee.  He also asked that committee members report back to their 
respective college or senate regarding actions taken at meetings.  Copies of the minutes 
will soon be on the NDSU WEB site under University Senate committees.  In the meantime, 
copies of the minutes will be sent to deans and directors.
 
Dennis Colliton reviewed the Campus Master Plan.  The Planning Subcommittee has had meetings
since October 1997 to update the plan to meet State Board of Higher Education and legislative 
requirements.  He stated that the planning objectives contained in the original document were 
not changed in Section 1.  Discussion occurred regarding Section II.  Concerns were expressed 
about site location for proposed new buildings.  It was noted  by Dick Rayl that actual site 
locations would require approval of this committee.  Suggestions were made for corrections to 
the document and any other comments can be sent to Don Hanson.  Craig Schnell moved to accept 
the plan and that it be forwarded to President Plough.  Thomas Buckhoff seconded.  Motion 
carried.
 
Dick Rayl opened discussion about retaining a space analyst for the campus.  Craig Schnell 
commented on the loss of classrooms and also for the need for additional space for research.  
Units are growing, i.e., Continuing Education.  He is concerned about underutilization of 
space and would like to hire an expert to do a space analysis and to reallocate space to 
units that are growing.  Dick Rayl suggested that the Space Subcommittee develop criteria 
of what we want the consultant to accomplish.  Mr. Rayl and Dr. Schnell will meet with Alan 
Dexter, chair of the Space Subcommittee, to discuss proceeding with this issue.
 
Tim Lee distributed material for proposed parking lot construction and repair project expenditures 
and parking lot revenue projections based on a $50.00 permit cost.  This material is being 
distributed in order to allow adequate time to convey information to the campus community prior to 
the proposed increase becoming effective in 1999.  Mr. Rayl stated that this committee was not to 
pass the $50 permit cost at this time but that the issue will be brought back to the committee after 
appropriate informational meetings. Discussion occurred regarding the placement of new lots, 
specifically campus core parking vs. perimeter parking.  It was pointed out that the Campus Master 
Plan calls for perimeter parking.  Another expressed concern was that particular attention be given 
to the student body through the Student Senate.  Craig Schnell moved to proceed with informational 
meetings.  Motion seconded by Robert Walther.  Motion carried.
 
Tim Lee asked if there were any questions regarding the proposed changes to the Traffic Regulations
brochure.  There being no material corrections, Craig Schnell moved to approve the changes.  Dennis 
Colliton seconded.  Motion carried.
 
Dick Rayl commented that bids had been received for the Ehly Hall addition and were $359,000 over 
estimate.  A meeting is scheduled with the architect to compare the bids to available funding and 
to determine if the scope of the project needs to be changed and rebid.  For the time being, award 
of contracts is on hold.
 
Craig Schnell commented on the construction of the Reinecke Fine Art Gallery which has been funded 
by the Earl C. Reinecke Foundation Fund.  The project will ultimately impact a classroom in the 
Music Education Building.  Dick Rayl stated that the conversion of space should be submitted through 
his office for appropriate review and action by the Space Subcommittee.
 
Meeting adjourned at 5:00 p.m.
 
Submitted by,
 
 
 
Virginia Lepage
Assistant to the Vice President

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         Published by NDSU VP for Business and Finance Office.