7. Student Organizations/Fraternities & Sororities/Activities

Recognition requirements and procedures (For guidance, consult with staff in the Memorial Union Student Activities Office):

7.1 Membership
7.1.1 Membership in student organizations with NDSU recognition Membership must be limited to current students, faculty, and staff of North Dakota State University. Students who transfer to another Tri-College institution who wish to retain membership in an NDSU registered student organization may be eligible for on-going membership, contingent upon approval from the Dean of Student Life or the Dean's designee.

7.1.2 Membership in student organizations with Tri-College/Dual-College recognition
Organizations wishing to recruit and maintain membership of students from other Tri-College institutions must obtain Tri-College or Dual-College recognition. Membership in Tri-College organizations is open to full-time or part-time currently enrolled NDSU and Minnesota State University-Moorhead students, full-time Concordia College students, and faculty/staff from Concordia College, Minnesota State University-Moorhead, or NDSU. Membership in Dual-College organizations must be consistent with membership guidelines at the respective institutions. [See Tri-College/ Dual-College Organization Recognition Guidelines and Procedures.]

7.1.3 Membership in social fraternities and sororities Social fraternities and sororities are chartered with a single institution and therefore are ineligible for Tri-College/Dual-College recognition; membership is limited to students enrolled at NDSU.

7.1.4 Officers Students holding elected or appointed leadership positions in recognized student organizations must meet the academic and conduct eligibility standards identified in the Eligibility/Participation in Co-Curricular Activities.

7.1.5 Recognition of student organizations is granted by the Student Government Commission for Student Organizations (CSO) and registered in the Student Activities Office of Memorial Union.. Although student organizations are independent organizations from NDSU, they are expected to uphold and comply with University policies, the Code of Student Behavior, and local, state, and federal laws.

7.1.6 Student organization purposes must be compatible with the educational purpose of the University.

7.1.7 Students and student organizations are free to examine and to express opinions publicly and privately. They are free to support causes by orderly means that do not disrupt the regular and essential operation of the institution. At the same time, it should be made clear to the academic and to the larger community that in their public expressions or demonstrations, students or student organizations speak only for themselves.

7.1.8 Registration Requirements
7.1.8.1 The following information must be filed with the Student Activities Office.
(a) A registration form with the following:
- the name of the organization;
- a listing of officers and their signatures;
- the name and signature of an adviser, selected from the faculty or staff, or another designee as approved by the Student Activities Office staff; and
- the Tri-College/Dual-College Organization Registration Form (applies only to groups wishing to obtain or maintain Tri-College/Dual-College Recognition).
(b) A statement signed by local student organization officers giving assurance that there will be no illegal discrimination on the basis of age, race, color, disability, religion, gender, national origin, sexual orientation, or any form of discrimination in the selection of members or officers on a local level.
(c) A statement signed by local student organization officer(s) giving assurance that there will be no participation in any activities that could be considered hazing.
(d) A Request to Check Eligibility for Participation Form.
(e) A copy of the constitution. Constitutions shall be submitted for record every three years, even if no changes are made.

7.1.8.2 Registration information must be renewed annually and a list of officers must be submitted to the Student Activities office at the time of election or appointment of officers.

7.1.8.3 The membership, policies, and action of recognized student organizations will be determined by group members who are enrolled as students.

7.1.9 Code Violations by Student Organizations and Affiliated University Groups
7.1.9.1 Organizations violating University rules are subject to revocation of recognition or other disciplinary action by the Student Government or Administrative Hearing Officer designated by the Dean of Student Life or the Dean's designee.

7.1.9.2 University organizations are prohibited from engaging as a group in activities which constitute individual violations of University regulations by the members involved.

7.1.10 National/International affiliated organizations National/International affiliated organizations must uphold the policies and procedures of their national/international organization in addition to University policies and procedures. In the case of conflicting policies, University policies supercede those of the (inter)national organization.

7.2 Fraternities and Sororities
7.2.1 Membership Social fraternities and sororities are chartered with a single institution and therefore are ineligible for Tri-College/Dual-College recognition; membership is limited to students enrolled at NDSU.

7.2.2 Residents of Greek Chapter Houses No one other than a qualified member or new member currently enrolled at NDSU, or a house employee, may reside in the house during the fall and spring semesters without authorization from the Coordinator for Greek Life and by chapter leadership.

7.2.3 Summer rules Fraternity and sorority presidents are to furnish the names of the summer house managers to the Coordinator for Greek Life, Memorial Union. Chapter leadership is required to inform summer residents of University and Greek Life policies.

7.2.4 House Director or Graduate Resident The University encourages fraternities and sororities that provide student rooms or food facilities to have a house director or graduate student living in the house. He or she should be notified in advance of all social or organizational events, including open houses or visits by guests.

7.2.5 Code violations As is the case with all University student organizations, fraternities and sororities will be held responsible for any conflicts with University regulations occurring in Greek residences or at functions or social events sponsored by the chapter.

7.2.6 Alcohol and other drugs No alcoholic beverages or drugs are permitted in common areas of chapter property at any time. Members who are 21 years of age may consume alcohol in the privacy of their rooms with no more than three guests who are also 21 years of age or older. Illegal drugs are not permitted on chapter property at any time.

7.3 On Campus and Off Campus Activities/Events
Responsibilities of officers or designees of the organization include:

7.3.1 Reserve facilities for organization meetings and functions.

7.3.2 Prepare and file with the Memorial Union Student Activities Office an Event Risk Management Planning Notification Form, no later than two weeks prior to an off-campus event;

7.3.3 Take initiative to insure compliance with regulations;

7.3.4 Seek assistance from staff in the Memorial Union Student Activities Office, as necessary;

7.3.5 Communicate policies to the organization's membership;

7.3.6 Encourage the organizational adviser(s) to be present; and

7.3.7 Take responsibility for group functions.

7.3.8 Refer to section 4.2.6 for off campus events at which alcohol may be available.

The University encourages NDSU Residence Life groups, student organizations, and other University affiliated groups to invite faculty guests to activities and events.

HISTORY: July 28, 1993; August 1998, August 2000, Amended 4/2/01, August 2002, August 2005

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Appeals Chart

Related Policies

Final Note

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NDSU Webmaster
Last Updated: 06/10/05
Published by North Dakota State University