Committe chair: Larry Reynolds
December 10, 2013
North Dakota State University
Provost Search Committee Meeting Minutes
Wednesday, December 4, 2013 9:00-10:30 a.m.
President’s Office Conference Room, Old Main 102
Committee Members: Larry Reynolds, Emily Berg, Margaret Fitzgerald, Karen Froelich, Samee Khan, Larry Peterson, Tom Riley, Molly Secor-Turner, Mukund Sibi, Charlene Wolf-Hall
Others: Garry Owens, Lois Christianson, Stephanie Wawers
Committee Members Absent: Chuck Hoge
The meeting was called to order at 9:00 a.m. by Chair, Larry Reynolds.
Larry Reynolds welcomed the committee and guests. Each committee member and guest introduced themselves with some background information and how they are connected to NDSU.
2. Committee Charge
President Bresciani thanked the committee for their willingness to serve and offered his full support. The draft advertisement contains the characteristics and qualifications that he is looking for in the next Provost.
3. Review NDSU Policy-Provost Search & Screening Committee Duties & Responsibilities
Lois Christianson, Equal Opportunity Specialist from Equity, Diversity and Global Outreach, reviewed NDSU policies that apply to this search process, as well as the duties and responsibilities of the committee. Her presentation is attached to these minutes.
4. Review Search Committee & Open Meetings/Open Records, Affirmative Action, Legal Requirements & Prohibitions
This was combined with agenda item #3 in Lois’ presentation.
5. Role of AGB Search
Garry Owens, search consultant with AGB Search will assist the search committee with putting together marketing materials, recruitment for the position, meetings & arrangements, background checks, and the transition period for the new Provost. If committee members know of possible candidates, they can send names to Larry Reynolds or Garry Owens and Garry will make the initial contact.
6. Review of search process and adopt search timeline
Larry Reynolds and Garry Owens reviewed the search process and timeline. The draft timeline is not set in stone and some adjustments will be made, therefore it was not adopted by the committee at this meeting.
7. Review and approve advertisement
Garry Owens will be meeting with a couple groups while he is here to gather feedback and information. This will result in some changes to the draft advertisement. The committee is encouraged to look over the ad also and make any suggestions, especially on how to cut down the length of it. The ad was not adopted by the committee at this meeting. Advertising will begin by January 1st. If committee members know of listservs, websites or other areas the position should be advertised in, please let Larry Reynolds or Garry Owens know.
8. Review electronic access to candidate files
Lois Christianson reviewed how to access the applicant files on the NDSU employment website. A hand out with the instructions is attached to these minutes. If anyone has any problems with the site, please contact Lois directly.
It was noted that the title of “Provost and Vice President of Academic Affairs” is being changed to “Provost”. This change has been made to streamline the title and because there are Vice Presidents that report to the Provost. A link to the organization chart will be sent to the committee by Stephanie Wawers.
Due to time constraints the meeting was adjourned at 10:30 a.m.. Another meeting will be arranged for next week to cover the rest of the materials and review the advertisement again.
Respectfully submitted by Stephanie Wawers
CHAIR: University Distinguished Professor Larry Reynolds from the College of Agriculture, Food Systems and Natural Resources
Tom Riley from the College of Arts, Humanities and Social Sciences
Magaret Fitzgerald, College of Human Development and Education
Karen Froelich, College of Business
Sammee Khan, College of Engineering
UDP Mukund Sibi, College of Science and Mathematics
Larry Peterson, College of Arts, Humanities and Social Sciences
Charlene Wolf-Hall, College of Agriculture, Food Systems and Natural Resources
Molly Secor-Turner, College of Pharmacy, Nursing and Allied Health
Emily Berg, Institutional Research
Chuck Hoge, NDSU Research and Technology Park
The national placement firm of AGB Search will be assisting NDSU in the process, which will be initiated yet this semester with the goal of campus interviews in the spring. We hope to name the next provost by late April.