For any questions please send e-mail to: NDSU.Policy.Manual@ndsu.edu
SECTION 109: EMPLOYMENT ELIGIBILITY VERIFICATION
SOURCE: NDSU President
- Legislation passed by the Congress requires that the University verify the
employment eligibility of all new employees, including U.S. citizens and permanent residents as
well as non-immigrants. In order to avoid the substantial financial penalties assessed for
violations of this law, it shall be the policy of North Dakota State University to comply in all
substantial respects with the Immigration Reform and Control Act of 1986. The major
requirement of the law is the completion of an Immigration and Naturalization Service Form I-9
for each new employee within three days of the beginning of their employment; the University
must verify the identity of the employee and his or her eligibility to work by examining original
documents such as a picture identification and a social security card.
- Verification and completion of the I-9 shall be handled in the Office of
Human Resources/Payroll.
- The completed I-9 form shall be maintained in the employee's file in the Human Resource/Payroll Office. NO HIRING FORMS MAY BE PROCESSED, AND NO PAYROLL CHECKS MAY BE ISSUED TO NEW EMPLOYEES UNTIL THIS VERIFICATION HAS BEEN COMPLETED.
HISTORY: March 18, 1989; Amended May 1996; November 2005