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For any questions please send e-mail to: NDSU Policy Manual

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SECTION 122: PAYROLL CHECKS - DISTRIBUTION

SOURCE: NDSU President, NDUS Human Resource Policy Manual,
Section 5.2

1. Payday shall be the last day of the month for the period from the first day of the month to the fifteenth day of the month, and the fifteenth day of the following month for the period from the sixteenth day of the month to the end of the month; however, if the pay date should fall on a Saturday, Sunday, or holiday, the preceding work day shall be payday. Effective not later than for the pay period beginning July 1, 2008 and subject only to individual exceptions in exceptional circumstances as approved according to institution or system office procedures, employee wages shall be paid with direct deposit in the financial institution of the employee's choice. Institutions and the system office may enact implementing procedures defining exceptional circumstances under which individual exceptions to mandatory direct deposit may be approved by an authorized institution or system official.

2. Statements of earnings and deductions for those individuals paid under the method noted in Section 127 and 128 are distributed to the department via campus messenger on payday. Employees working in off-campus locations will have their statements of earnings and deductions mailed to them at their work address.

   2.1

   Unclaimed statements of earnings and deductions for employees should be returned to Human Resources/Payroll within two months from the date of issue.

3. Individuals in need of having their statement of earnings and deductions mailed to them should submit a written request to their employing department. The request should include name, Empl ID number, and mailing address.

HISTORY: July 1990; Amended April 1996; August 1997; May 1998; May 2004, October 2007; February 2009