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For any questions please send e-mail to: NDSU.Policy.Manual@ndsu.edu

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SECTION 803: GIFTS VS. GRANT POLICY

SOURCE: NDSU President

1. All funds received from external agencies supporting the research, instruction, and other sponsored activities of the University will be submitted to the Office of Grant and Contract Accounting with all correspondence relating to the award.

2. The Office of Grant and Contract Accounting will determine whether the award is classified as a grant/contract or a gift.

3. Financial support from any external agency will be classified as a grant or contract if any of the following criteria are met:

   A.

   any written agreement has been executed regarding the specific use of the funds beyond a broad programmatic designation, or

   B.

   any technical reports are required by the sponsoring agency; or

   C.

   a financial report is required by the supporting agency; or

   D.

   the work being done has the possibility of producing intellectual property; i.e., patents and copyrights.

4. Financial support not meeting any of these criteria may be classified as a gift.

5. When gift funds held at the NDSU Development Foundation are scheduled for expenditure in support of the donor's criteria, the necessary funds will be transferred to the University account established for such purpose. The Foundation cannot originate payment for normal University functions since these expenditures belong on University accounts.

HISTORY: July 1990; Amended April 1992; June 1996, August 2007