For any questions please send e-mail to: NDSU Policy Manual
SECTION 818: PROCUREMENT STANDARDS ON FEDERAL AGREEMENTS
SOURCE: NDSU President
- The acquisition of goods, services, or equipment is subject to the following standards.
- 1.1
- Procurement actions shall follow a procedure to assure the avoidance of purchasing unnecessary or duplicative items. Where appropriate, an analysis shall be made of lease and purchase alternatives to determine which would be the most economical, practical procurement.
- 1.2
- Positive efforts shall be made by the University to utilize small business and minority-owned business sources of supplies and services. Such effort should allow these sources the maximum feasible opportunity to compete for contracts utilizing federal funds.
- 1.3
- All proposed sole source contracts for purchase or where only one bid or proposal is received in which the aggregate expenditure is expected to exceed $5,000 shall be subject to prior approval at the discretion of the federal sponsoring agency.
- 1.4
- The Office of Grant and Contract Accounting will review all purchase requisitions or request for payments which exceed $5,000. If the Purchasing Department states that the vendor is the sole source of the order or only one bid was received, the Office of Grant and Contract Accounting will contact the awarding agency for instructions. Note that if approval is required by the awarding agency, the order could be delayed.
HISTORY: July 1990; Amended April 1992, August 2007.