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Policy Manual

 


Index By Policy Number

Section 1: General Employment

Recruitment and Hiring

100 - Equal Opportunity and Non-Discrimination Policy

100.1 - Nondiscrimination on the Basis of Disabilities and Reasonable Accommodation

100.2 - Use of Service Animals

101 - Personnel Definitions

101.1 - Employee Group Definitions

103 - Equal Opportunity/Affirmative Action Policy on the Announcement of Position Openings

103.1 - Recruitment for Executive/Administrative/Managerial, Academic Staff and Other Non-Banded Positions

104 - Recruitment Period for Position Announcements

107 - Employment Qualifications

109 - Employment Eligibility Verification

110 - Employment of Relatives

111 - Positions Funded by Federal and Grant Money

112 - Pre-Employment and Current Employee Criminal Record Disclosure

Payroll Procedures

120 - Employee Information

121 - Partial Pay and Hourly Rate Calculations

122 - Payroll Checks - Distribution

125 - Payroll Taxes

127 - Salary or Stipend - Part-Time Academic Staff or Graduate Assistant

128 - Timeslip Payroll and Electronic Timekeeping/Temporary Staff

129 - Salary Administration Policy

129.1 - Compensation in Lieu of Pay

Fringe Benefits

130 - Annual Leave

131 - Annuities (Tax Shelter)

132 - Developmental Leave

133 - Educational Policy

133.1 - Tuition Waiver - Spouse/Partner and Dependents

134 - Faculty/Staff Assistance

134.1 - Workplace and Family/Dependent Responsibilities

135 - Family Medical Leave

136 - Flexible Spending Accounts Program

137 - Holidays

138 - Insurance Benefits

139 - Leave With Pay

140 - Re-Employment Benefits

141 - Retirement Services

142 - Retirement Plans

143 - Sick/Dependent Leave

144 - Worker's Compensation

144.1 - Temporary Change of Work Location

145 - Unemployment Coverage

146 - Military Leave

147 - Leave Sharing Program

148 - Payroll Deduction Services

149 - Leave Without Pay

Employee Responsibilities/Activities

150 - Commercial and Fundraising Activities

151 - Code of Conduct

151.1 - External Activities and Conflicts of Interest

152 - External Professional Activities

152.2 - Membership in Professional and Service Organizations

153 - Smoke-Free Facilities

154 - Distribution of Literature

154.1 - Sale or Distribution of Racially and Sexually Offensive Material

155 - Alcohol and Other Drugs: Unlawful and Unauthorized Use by Students and Employees

156 - Equal Opportunity Grievance Procedures

157 - Grievance Procedures

158 - Acceptable Use of Electronic Communications Devices

158.1 - E-Mail as an Official Communication Method for Employees

159 - Injury Claims Against NDSU and State Risk Financing

160 - Political Activities and Voting Rights of University Employees

161 - Fitness for Duty

161.1 - Drug and Alcohol Testing

162 - Sexual Harassment Policy

162.1 - Consensual Relationships

163 - Anti-Harassment Policy

163.1 - Workplace Violence

164 - Emergency Procedures

165 - Employee Suggestion Incentive Program

166 - University Health and Safety Policy

166.1 - Institutional Safety

167 - Responsibility Reviews for Non-Faculty Personnel

168 - Reasonable Accommodation on the Basis of Disability - Guidelines for Employee Requests

169 - Employee Responsibility and Activities: Theft and Fraud

169.1 - Employee Misuse of Property Reports - Protections

Reimbursements

170 - Payment of Meals for Staff and Guests

171 - Staff and Faculty Recruitment and Moving Expenses

Resignation, Separation, and Termination

180 - Separation Procedure

181 - Resignation

182 - Severance Pay Policy: (Reduction in Force)

183 - Non-Renewal and Dismissal of Non-Banded, Non-Academic Staff

184 - Death Settlement

Miscellaneous

190 - Employee Responsibility and Activities: Intellectual Property (formerly Policies 340, 341 and 342)

Section 2: Broadbanded Staff Employment

Recruitment and Employment

200 - Recruitment for Professional Staff Positions (Banded 1000 and 3000 positions)

201 - Recruitment for Broadbanded Staff Positions

Compensation and Fringe Benefits

212 - Overtime

213 - Rest Periods

214 - Work Week

Conditions of Employment

220 - Staff Job Discipline/Dismissal

220.1 - Administrative Leave

221 - Broadbanded Staff Responsibility Review

222 - Broadbanded Staff Probationary Period

223 - Reduction In Force

Employee Rights

230 - Grievance Procedure for Conditions of Employment

231 - Appeal Procedure for Disciplinary and Reduction In Force Actions

Change in Employment Status

240 - Changing Positions - Staff

241 - Broadbanding Policy

Section 3: Non Banded Staff Employment (Faculty and Other)

Recruitment and Employment

300 - Appointment Authority and Procedure - Non-Banded Employees

304 - Academic Staff and Executive/Administrative Positions - Procedures for Filling

305 - Health Insurance for International Scholars

Compensation and Fringe Benefits

310 - Base Salary

311 - Summer Session Teaching Salary

313 - Annual Leave and Sick Leave

Responsibilities and Activities

320 - Faculty Obligations and Time Requirements

321 - Service

323 - Selection of Textbooks and Other Curricular Materials

324 - Oath for Teachers

325 - Academic Freedom

326 - Academic Misconduct

327 - Evaluation of Academic Deans, Directors and Department Chairs and Heads

329 - Course Fees

Teaching

330 - Student Advising and Counseling

331 - Classroom Assignments, Class Lists, and Instructor Initiated Drop Policy

331.1 - Course Syllabus

331.2 - Instructors and Students As Family/Household Members

332 - Assessment of Courses and Instruction

333 - Class Attendance Policy and Procedure

334 - Field Trips

335 - Code of Academic Responsibility and Conduct

336 - Examinations and Grading

337 - Grade Appeals Board

338 - Scheduling of Classrooms

339 - NDSU Policy on Communication Proficiency

Research

340.1 - Coursepacks

343 - Confidential Proprietary Information

344 - Classified Research

345 - Research involving Human Participants

346 - Animal Welfare

347 - Institutional Biosafety Committee

348 - Instruction in the Responsible Conduct of Research

Promotion and Tenure 

350.1 - Board Regulations on Academic Freedom and Tenure; Academic Appointments

350.2 - Board Regulations on Standing Committee on Faculty Rights

350.3 - Board Regulations on Nonrenewal, Termination or Dismissal of Faculty

350.4 - Board Regulations on Hearings and Appeals

350.5 - Mediation

352 - Promotion, Tenure, and Evaluation

353 - Grievances - Faculty 

Retirement

360 - Early Retirement 

361 - Emeritus Titles 

Section 4: Purchasing

400 - Purchasing - General Policies

401 - Leasing Policy

404 - Receipt and Inspection

405 - Emergency Purchasing

406 - Surplus Property

407 - Auxiliary Exclusive Services

Section 5: Accounting

500 - General Ledger

501 - Petty Cash and Change Fund

502 - Bank and Investment Accounts

503 - Receipting

504 - Accounts Receivable

505 - Property, Plant, and Equipment

506 - Accounts Payable

507 - Budgeting

508 - Taxes

509 - Electronic Financial Transaction Policy

513 - NDSU Collection Policy

515 - Travel - Employees

516 - Travel - Non-Employees

Section 6: Student Affairs

600 - Family Educational Rights and Privacy Act of 1974 - FERPA

601 - Code of Student Conduct

601.1 - Behavior Intervention Team

602 - Transcripts and Registration Restrictions for Delinquent Loans and Charge Accounts

603 - Sexual Misconduct and Title IX Compliance

604 - Jurisdiction of the Vice President for Student Affairs - Student Behavior Code Violations

605 - Student Publications

606 - Guidelines for Student Requests for Reasonable Accommodation

606.1 - Course Substitution

606.2 - Confidentiality of Documentation

606.3 - Reduced Course Load

607 - Admission & Re-Enrollment Safety Risks; Background Checks

608 - Suicide Threat Response Policy

609 - E-Mail as an Official Communication Method to Students

610 - Missing Student Notification

Section 7: General Administration

700 - Services and Facilities Usage

700.1 - Use of University Name 

700.2 - Taking Equipment Off-Campus

700.3 - Personal Use of State Property

701 - Telecommunications

702 - Mail

703 - Bison Card Terms and Conditions

705 - Parking

706 - Traffic and Safety/University Police

707 - Access Control and Building Security

708 - Campus Maintenance and Service Requests

709 - Facilities Management Motor Garage and Motor Pool

710 - Computer and Electronic Communications Facilities

710.1 - Web Advisory Board

711 - Safety Office: Hazardous Materials and Chemical Management/Radiation Safety/Asbestos 

712 - Contract Review

712.1 - Legal Representation

713 - Records Retention

713.1 - Litigation Hold

714 - Senate Coordinating Council

715 - Space Allocation Policies & Procedures

716 - Nonprofit Entities 

717 - Research Units - Establishing/Evaluating 

718 - Public/Open/Restricted Records 

719 - Audit & Advisory Services (formerly Internal Auditor) 

720 - Foundations

721 - Campus Emergency Notification Systems (CENS) 

Section 8: Grant and Contract Accounting

800 - Authorized Representatives 

801 - Grant and Contract Accounting - General Provisions

802 - State Supported Agreements

803 - Restricted Gifts vs. Grant Policy

804 - Allowability of Costs

805 - Allowable Cost Policies - Compensation for Personal Services

806 - Allowable Cost Policies - Summer Salary for Faculty and Staff

807 - Allowable Cost Policies - Overtime Payments Sponsored Agreements

808 - Allowable Cost Policies - Fringe Benefits 

809 - Allowable Cost Policies - Travel 

810 - Allowable Cost Policies - Equipment

811 - Allowable Cost Policies - Subcontracts

812 - Allowable Cost Policies - Miscellaneous

813 - Facilities and Administrative Costs

814 - Cost Sharing

815 - Program Income

816 - Rebudgeting on Sponsored Agreements

817 - Cost Corrections

818 - Procurement Standards on Federal Agreements 

819 - Property Management Standards

820 - External Audits on Sponsored Agreements 

821 - Effort Reporting/Personnel Activity Confirmation

823 - Financial Conflict of Interest - Public Health Services Sponsored Research


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Site Manager: ndsu.policy.manual at ndsu.edu

Published by the Senate Coordinating Council Facilitator

Last Updated: Wednesday, October 15, 2014 12:10:28 PM