Office of Registration & Records

Grade Loading (Spring 2008)

• Preparation
• Timeline
• Helpful Hints and Reminders

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Preparation

All instructors should verify the following prior to loading grades:

1. Know your Campus Connection User ID and Password.

   If you have been assigned security access, but are not able to log-in, contact the NDUS Help Desk at 1-866-457-6387 or www.help.nodak.edu/ndus. You may also use the 'What is my User Id?' and 'Forgot my Password' links in Campus Connection.

   Note: The Office of Registration and Records is not able to look up or reset passwords for faculty and staff.

   If you do not have security access assigned to you yet, please complete the security access form for faculty at  http://www.ndsu.edu/registrar/forms/security/faculty.pdf.

2. You are assigned as the instructor for all the courses you are teaching.

   If you are not listed as the instructor, you will not be able to enter grades.  If there has been an instructor change for a class, please verify that the appropriate instructor is now listed.  Please notify Kim Miller, kimberly.miller@ndsu.edu or 1-7986 of any instructor additions or updates.

3. Review your class roster via Campus Connection.

   Navigation: Faculty Self-Service > Learning Management, click on 'Access Class Roster'.  Students not listed on the Campus Connection class roster ARE NOT registered for the course and must be registered in order to receive a grade.

   Late Registrations: If appropriate and per instructor discretion, a signed goldenrod permit may be provided to the student(s) for processing in 110 Ceres Hall.  Electronic permissions on Campus Connection do not work after the last day to add. Students may need to clear holds on their accounts/records, and must add before grade rosters are run and grade loading begins. Students who are permitted to add classes after grade loading begins for the class/session (see timeline below) will not appear on grade rosters. Instructors may either request that a grade roster be recreated after a late add is processed (any previously recorded grades will need to be entered again) OR they may submit grades for late additions to 110 Ceres on a Grade Reporting Form (available in departmental offices).

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Timeline: Grade Loading, Grade Posting & Degree Posting

For First 8-week Session Courses and other short courses that concluded by March 26th:

• Monday, March 31 — Grades entered and rosters set to 'approved' status will be posted to student records.  This allows grades to be viewed by students on Campus Connection.
• Grades that are not posted by this date will be posted to student records at the end of term. If an individual roster needs to be posted sooner, please contact Registration & Records.
• Grade changes after grades are posted must be submitted to the Office of Registration and Records on a Grade Reporting Form (available in departmental offices).

For classes scheduled in the Full (Regular) Session, or any other session scheduled in Spring 2008:

• Monday, April 28 — Grade Loading begins
• Tuesday, May 13 (DEADLINE) — All grades are due for all Spring classes
• Thursday, May 15 — Grades for Spring classes will be posted to student records. After this date, all grades may be viewed by students on Campus Connection.
• Grade changes: Grade changes after the grade loading window closes must be submitted directly to the Office of Registration and Records on a Grade Reporting Form (available in departmental offices).

End of Semester Deadlines

• IMPORTANT: Spring semester academic standing (deficiency and honors) and graduation eligibility are based on grades entered by the gradeloading deadline.
• Tuesday, May 27 — Deadline for submitting substitutions/waivers and/or grade changes including Incompletes for students graduating Spring 2008. Submit directly to Registration and Records, 110 Ceres Hall.
• Friday, May 30 — Degrees earned in Spring semester will be posted to student academic records by or before this date. Diplomas will be ordered and degree verification reports submitted shortly after this date.

 

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Helpful Hints and Reminders

• Grades are to be submitted for ALL courses/credits for which students are registered.  This includes individual study credits, thesis and dissertation credits, field experiences, etc.
• Periodically click the 'Save' button while entering grades, particularly for larger grade rosters (i.e., every 10 students). Failure to do so may result in Campus Connection timing out and losing data entered.
• Distance Education Courses — Degree-credit/catalog courses scheduled through Distance and Continuing Education also are to be entered directly into Campus Connection by the same deadline. Non-degree credit, continuing education courses (i.e., EDUC 600, CNED career) must still be submitted to the Office of Distance and Continuing Education.
• Audits — Record audits as “AU” (for attending) or “W” for non-attendance.
• Pass/Fail, Satisfactory/Unsatisfactory Grades — Undergraduate courses may be taken by students on a Pass/Fail grading basis. Enter a “P” (for “D” grade equivalent or greater) or “F” for failing. Graduate courses may be taken on a Satisfactory/Unsatisfactory basis and should be recorded as such. If you notice your “P/F” or “S/U” course only accepts letter grades, contact Registration and Records immediately for a change in set-up. Please indicate whether or not this course is always offered using a different grading basis, and if it is being offered the following term.

• Incompletes — Assign “I” only in cases of illness or equally compelling reason. Incompletes may only be assigned by faculty in Campus Connection for courses designated as field experience, practicum, study abroad, individual study, or internship. See page 28, NDSU Bulletin 2006-2008 or NDSU Policy 336. For all other courses, an Incomplete Grade Reporting Form which includes expected timeline and requirements for completion should be signed by the instructor and student and submitted to Registrations & Records, 110 Ceres Hall.

  Note: DO NOT enter notes, dates, etc. for Incomplete grades into Campus Connection.

  Grade rosters may not be set to 'Approved' if an Incomplete grade is pending. These rosters will be set to 'Approved' by Registration & Records after the “I” grade is entered.

• Campus Connection security access only allows for instructors assigned to a class to enter grades. To ensure password and student record security, faculty are asked to enter their own grades and not to share their passwords. Grades may be entered via the Web from anywhere within the grade loading window.

  If absolutely necessary for another individual to enter grades on behalf of a faculty member, please contact Kristi Wold-McCormick at k.wold-mccormick@ndsu.edu for options.

• DO NOT enter information into any of the Notes fields in the grade roster screens. Any information entered here will appear on the official transcript/record. This feature cannot be turned off during grade loading, and is used for administrative purposes only.
• Change the status of your grade roster to 'Approved' once all grades are entered and the roster is saved with one exception. Grade rosters may not be set to 'Approved' by the instructor if an incomplete grade is pending. These rosters will be set to approved and posted after the “I” grade is entered by Registration and Records staff. Save these rosters in the 'Not Reviewed' status.
• Students on your Campus Connection class roster, but not in your grade book/sheet should be assigned a grade of “F”.
• Class roster changes (add/drops) after the Grade Roster is run will not appear as such on your Grade Roster. An individual Grade Reporting Form will need to be submitted for students added after grade loading begins for the session(s).
• Because Registration and Records does not collect grade sheets, faculty-loaded grades are considered official. You are advised to retain your grade sheets (grade books, spreadsheets, etc.) for a minimum of three years (per ND Statute of Limitations).