Instructions for Limited Submission Programs
Limited Submission grant programs are those that indicate a limit on how many proposals may be submitted by an institution for that deadline cycle. A selection process becomes necessary if more applicants express interest in applying than NDSU is allowed to submit to the grant agency. The following process must take place for these programs.
NDSU Notification of Intent to Submit
Potential applicants are required to notify the NDSU Research office of intent to apply for a limited submission program as soon as possible or by the due date indicated in the Limited Submission Table. When emailing this notification, please include the following:
- Notification should be emailed by the advertised due date to Kay Sizer, in the NDSU Office of Research and Creative Activity.
- Email Subject Line: “NOTIFICATION: intent to apply to [name of agency & program]”
- Names of all faculty members involved with their department affiliations.
- One or two brief sentences describing the nature of your project, or in the case of an equipment grant—what piece of equipment is sought.
- Any partnering organizations, institutions, or companies identified at this point—and whether NDSU will serve as the lead institution.
All parties who have sent notifications will receive an email acknowledgement. Following the notification due date, the Research office will notify all once again if a pre-proposal selection process is determined to be necessary.
Standard Pre-proposal Format
If a selection process is necessary, pre-proposals will be required as follows:
- Pre-proposals should be emailed by the advertised due date to Kay Sizer, email@example.com, in the NDSU Office of Research and Creative Activity.
- Agency cover page, including names of all PI’s with department affiliation, title of project, agency and program targeted, total budget request.
- Budget and budget justification, including details about how any required cost share has been negotiated.
- Two page summary of the proposed project, including details relevant to the targeted program and information about any partnering organizations.
- For some programs, additional information may be requested.
All parties who have sent notifications will receive an email acknowledgement.
Pre-proposal Review Process
With few exceptions, the pre-proposal review and selection process will be conducted by an internal NDSU committee named by the Vice President for Research and Creativity, with care taken to avoid bias and ensure objectivity and fairness.
Pre-proposal Review will take the following into consideration:
- Merit of the proposed project
- PI qualifications and management skills
- Resources available for the project
- Written communication skills, organization, ease of understanding
- Fit with agency & program guidelines
- Fit with NDSU research priorities and initiatives
Lead faculty or staff who submitted the pre-proposals will be notified of the results of the review approximately four to six weeks before the agency due date, including which proposals have been selected to move forward to the grant agency.