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Complete Focus Group planning, Prepare call for renewal Action Plans

Meeting Minutes
December 5, 1996

Agenda:

I. Call to Order
II. Announcements
III. Subcommittee Reports
IV. Adjourn

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I. Call to Order
The meeting was called to order by Val Tareski at 3:35 p.m.
Members Present: Joan Chapek, John Fossum, John Grosen, Troy Guenther, Cathy Hanson, Prakash Mathew, Phil McClean, William Perrizo, Erik Sonju, Larissa Schmidt, Val Tareski

Members Absent: Bill Maki, Craig Schnell, Suzann Willison

Special Guests: Richard Leyen, Kari Welch, Tim Sellnow

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II. Announcements
Next meeting date - Thursday, December 5, 1996.

Starting January 8, TFAC will tentatively meet on Wednesday's, at 3:30 p.m.

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III. Subcommittee Reports

Evaluation of Past Funding Process
No report at this time.

Monitoring Funded Action Plans:
The meeting began by addressing the plans for the focus group meetings. Tim Sellnow from Speech/Communications Department was present to gather details for the facilitators who will be conducing the sessions. Currently, five faculty, three staff, and nine students have accepted our invitation to attend the meetings. Subcommittee members are still in the process of contacting additional participants. Questions to be used by the focus group leaders were reviewed for clarification. The TFAC members provided suggestions; further comments should be submitted to the list within the next day or so. Val asked for some suggestions in regard to his introductory remarks to be made to the focus groups. He will draft an outline and send a summary to the list for additional comments.

The committee agreed to use the Technology Fee web site as a means to solicit e-mail comments. John Grosen will provide summaries of such e-mail comments for committee review and response.

Soliciting New Action Plans:
The subcommittee distributed draft templates to be used for both the renewal and new Action Plans and an outline which identifies technology need areas for 96-97 year which included "standards" and "criteria" for these areas. There was considerable discussion regarding the specific standards contained in the outline. Numerous questions were raised in reference to whether parts of the document had unrealistic expectations for respondents to achieve.
Additional discussion occurred on whether the request for renewals should operate from last year's standards/criteria or whether "new" plans be submitted based upon modified standards.

MOTION:

Troy Guenther moved that this year only, those plans requesting renewal consideration use last year's standards/criteria. Phil McClean seconded motion. The motion carried with one abstention.

MOTION:
Bill Pierrzo moved that the renewal procedure be as follows: those plans funded last year use the same guidelines from last April; that we not republish "old" criteria documentation; and that a standard format be used for submitting plans. Motion was seconded by Troy Guenther. Unanimously carried.

Questions were raised as to whether the renewal proposals could be modified, and if so, to what extent. It is assumed that any continuation requests will indeed continue along the lines of the original Action Plan.

Renewal requests should include an activity summary report from the past year. Included would be such things as current budget and projected budget by the end of the year, accomplishments, and what's left to be completed this year.

Identification Labels and Logo:
John Fossum quickly distributed several logo designs for consideration. In the interest of time, the subcommittee will entertain comments at the next meeting.

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IV. Adjourn
Meeting adjourned at 5:45 p.m.
Respectfully submitted,

Cathy Hanson & Larissa Schmidt

 


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