NDSU will process student academic progress through two primary structures: the University Academic Standards Committee and the College Student Progress Committee.
I. University Academic Standards Committee
The University Academic Standards Committee is responsible for continuously improving and maintaining standards of academic excellence, and acts as an advisory committee to the Provost/Vice President for Academic Affairs.
- Committee Chair: Associate Vice President for Academic Affairs (Administration)
- Members (Voting): The chair of Student Progress Committee of each college (Agriculture, Food Systems, and Natural Resources; Business; Engineering and Architecture; Human Development and Education; Arts, Humanities and Social Sciences; Pharmacy, Nursing, and Allied Sciences; Science and Mathematics; University Studies)
- Members (Nonvoting):
- Director of the NDSU Counseling Center or designee;
- Registrar or designee; and
- Representative from Student Affairs
- To serve as a policy development group, defining/developing the following types of policies:
- Policies of academic deficiencies, including Academic Warning, Academic Probation, Continued Academic Probation, and Academic Suspensions;
- Policies relating to retroactive actions, including Retroactive Withdrawals and Retroactive Drops; and,
- Policies related to prohibited academic conduct (i.e., academic dishonesty) including warnings, suspensions, and dismissals from the university.
- Policies on graduation with honors
- Policies on awarding posthumous degree
- To review any recommendation from the college dean or College Student Progress Committee for academic dismissal from the University and send such review to the Registrar, who will forward the student’s suspension/dismissal from the University to the Provost/Vice President for Academic Affairs for action.
- To review and take action on student appeals:
- Involving academic deficiency (Warning, Probation, Continued Probation) decisions by the College Student Progress Committee; and,
- Involving the recommendation from the college for suspension or dismissal from the University.
- To develop a list of serious and compelling reasons to serve as guidelines under which students may seek exceptions to academic regulations. The exceptions may be considered, with appropriate professional documents, for the following:
- Severe illness;
- Life-adjustment situations that include issues related to death or illness in the family; and
- Temporary or permanent disability, including learning, emotional, or physical disabilities.
- To review and take action on situations of prohibited academic conduct by students which, by its very nature may lead to suspension or dismissal.
(When academic dishonesty cases require fact finding beyond traditional academic evaluation, referral of such cases must be made to the student judicial system through the Offices of the Provost/Vice President for Academic Affairs and Vice President for Student Affairs. When such cases are not clearly either academic or other conduct related, the decision concerning jurisdiction must be agreed upon by the Provost/Vice President for Academic Affairs and the Vice President for Student Affairs.)
- To review and take action on petitions from students asking for special consideration in the application of any university academic regulations. These academic regulations include, but are not limited to, policies related to:
- A request for retroactive withdrawal from the University; and,
- A request for remission of suspension.
- A request for academic forgiveness.
II. College Student Progress Committee
A. Each college will establish and maintain a College Student Progress Committee which is responsible for developing, establishing, and monitoring academic standards within that college.
B. The faculty within college shall determine the size and structure of its College Student Progress Committee and the procedures by which it will operate.
Each College Student Progress Committee will responsible for:
- Enforcing student-progress policies within the college;
- Reviewing the academic record of students who are deficient in scholarship;
- Acting on the cases of students who are eligible for academic warning, probation, and/or suspension from the program, consistent with university-wide standards for academic warning, academic probation, advising continued academic probation, and academic suspensions from the program, and retaining a record of the action in the student’s personnel file.
- Reviewing petitions from students asking for special consideration in the application of any college academic regulation; these academic regulations include but are not limited to, policies related to:
- The substitution/waiver of a department/college curricular requirement; and
- Action on a request for retroactive course drops and withdrawals.
- Forwarding to the Registrar/Director of Student Affairs a report of action involving individual students.