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Accounting Office


Accounts Payable

Department Responsibilities

  • Use resources prudently in fulfillment of department mission and in compliance with the university policies and guidelines
  • Be aware of the appropriate University process for ordering, receiving and paying for goods and services
  • For smaller purchases the department is responsible for the complete process
  • Larger purchases need to be ordered through the Purchasing Office
  • Establish responsibilities so internal controls are strong
  • A minimum of two department employees should be involved in the ordering, receiving, entry and approval process, more if possible
  • Ensure all goods and services are received and acceptable before payment
  • Pay invoices accurately and timely
  • Establish procedures so all vendor early payment discounts are used and no late payments are made
  • Retain invoices and other supporting documentation in accordance with NDSU Records Retention requirements

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North Dakota State University

Phone: +1 (701) 231-7432 / Fax: (701) 231-6194
Campus address: Old Main 11
Physical/delivery address: 1340 Administration Ave, Fargo, ND 58102
Mailing address: NDSU Dept. 3100 / PO Box 6050 / Fargo, ND 58108-6050
Page manager: Accounting

Last Updated: Wednesday, February 17, 2016 3:09:28 PM
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