Below clarifies what account code to use for employees, students and non-employees.
Account code 611020 – Professional Development - used for payments for conferences and training seminar registration fees, including webinars, for employees. Previously account code 521005 was used for employees.
Account code 521105-Travel – Students - used to pay student travel expenses except if part of a team or organized group trip see 521103. Including any student registrations and conference fees related to travel on behalf of the University, which were previously included in account code 521005.
Account code 623200 – Non Employee Expenses – used to reimburse non-employees for travel expenses through the request for payment process. These non-employees could include consultants, visiting speakers, or prospective candidates for employment (i.e. interviewing and recruitment). This account could be used when paying travel agencies for non-employees and paying directly to the hotel. Including any non-employee registrations and conference fees, which were previously included in account code 611020.
A list of the Account Numbers, Names and Descriptions can be found at: