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Accounting Office


AP Voucher Entry

Audit Requirement

When completing an Accounts Payable voucher, the description field is required to be filled in with an appropriate description. The description needs to tell what we are paying for and why to adequately document the business purpose of all transactions.  Without adequate descriptions an audit trail is missing and accountability and transparency is diminished for those transactions.  The description also helps to distinguish whether this is a service or supply for 1099 purposes.  (Example)

Student Focused. Land Grant. Research University.

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North Dakota State University

Phone: +1 (701) 231-7432 / Fax: (701) 231-6194
Campus address: Old Main 11
Physical/delivery address: 1340 Administration Ave, Fargo, ND 58102
Mailing address: NDSU Dept. 3100 / PO Box 6050 / Fargo, ND 58108-6050
Page manager: Accounting