Phone: (701) 231-6237
Assists in maintenance of the general ledger, creates/closes fund and program numbers, reviews, collects and submits data on unrelated business income (UBI), submits wires/foreign bank draft supplier payments. Contact for questions on proper account codes, department funds, projects, program codes, journal entries and running reports, wires/foreign bank draft payments, unrelated business income (UBI), fund requests, void and stop payment requests, and check and ACH payment review and copies.
Financial Systems Trainer
Phone: (701) 231-7823
Provides PSoft finance system access and training, completes ND sales tax, submits wires/foreign bank draft supplier payments, Accounting Office Records Retention Coordinator, and website and forms maintenance. Contact for PSoft Finance access and training on AP entry and running reports. Contact for department fund issues, Accounting Office forms, proper account codes, and review of funds, projects and program codes, questions on supplier payment review, payment status/copies, journal entries, sales tax reporting, and wires /foreign bank draft payments.
Phone: (701) 231-9520
Audits interdepartmental billings (IDB’s, Correcting Entries, Journal Vouchers, Cost and Cash Transfers, and SSI’s). Contact for questions on Interdepartmental forms, policy, procedures and guidelines in relation to these billings, proper account codes, required documentation, and interdepartmental billing entries. Contact also for copies of supplier payments (checks).
Information Processing Specialist
Phone: (701) 231-7325
Manages the vendor maintenance system for all NDSU suppliers, prepares IRS 1099-misc, collects and reviews IRS forms W-9 and W-8’s, maintains and reports unclaimed property. Contact for supplier setup and maintenance, questions on IRS forms 1099-misc, W-9, and W-8, voucher and supplier issues, unclaimed property, ACH Direct Deposit Authorizations, and multiple disbursements.
Accounts Payable Lead Auditor
Phone: (701) 231-7433
Audits accounts payable/wire payable vouchers, travel and other reimbursements. Contact for questions on policy, procedures and guidelines in relation to accounts payable/wires payable, travel and other reimbursements, moving expenses, travel and cash advances, multiple disbursements, authorized signatures, and proper expense codes. Assists in supplier setup and maintenance, and IRS forms W-9 and W-8.
Phone: (701) 231-7297
Manages the Fixed Asset Records System, audits payments (AP vouchers, IDBs and receiving reports) associated with fixed asset purchases, IDBs involving the purchase of IT equipment > $750 and other equipment purchases over $5,000, operating and capital lease agreements and payments, and assists departments with status of payments and void/stop payments. Contact for questions regarding fixed assets, to include capitalization, records/inventory documents, policies and procedures, operating vs. capital lease determination, proper account codes to use, and void/stop payment requests.
Phone: (701) 231-7361
Provides administrative support, completes ACH and check distribution process, enters IDB forms, assists Accounts Payable Lead Auditor in auditing of employee travel and other reimbursement vouchers. Contact for questions regarding supplier payments, voucher and supplier issues, and compliance with university policies, procedures and guidelines in regards to employee reimbursements.