(Version adopted March 2, 2011)
Article 1. Name and purpose
The name of the organization established by this constitution shall be the North Dakota State University Amateur Radio Society (referred to as "NDSU ARS", " ARS", or "society" herein).
The purpose of the ARS is to:
Article 2. Membership
The ARS will support NDSU, MSUM, and Concordia College's non-discrimination policy. NDSU is fully committed to equal opportunity in employment decisions and activities in compliance with all applicable federal and state laws, and including appropriate affirmative action efforts, for all individuals without regard to race, color, national origin, religion, sex, handicap, age, Vietnam Era Veterans status, or sexual orientation.
Grounds for removal of members include, but are not limited to: violation of university policy, non-payment of dues, and violation of Federal Communications Commission regulations.
A member may be removed by the following process:
Members may appeal their removal within one week of the vote for removal by requesting the president to call a special meeting of the society. The president shall notify all members of this meeting, which is to occur at least one week and not more than four weeks after the appeal request is received by the president.
The decision to uphold the vote for removal shall require a majority vote of the voting members.
Article 3. Elected officers
The officers of the ARS will be president, vice president, secretary, and treasurer. One person may hold secretary and treasurer offices simultaneously. Officers are expected to be active members of the club, and should attend both business and non-business meetings.
Eligibility for office is qualified as follows:
Nominations must be made at least one week before the elections. The current officers will submit a list of nominations and then the nominations will be opened up to the rest of the floor.
The officers of the society shall be elected for a term of one academic year, to include summer session. The term will start with the Fall Semester.
There will be a restriction of two consecutive terms of the same office that may be held by an individual.
Elections will be held during a period from the end of March to the second week of April.
Election to office will be by popular vote of the quorum (See Article 5, Section 3).
The president shall be the principal executive officer and shall have the following duties:
The vice president shall assume the duties of the president in the event of the absence of the president. In addition, the vice president shall have the following duties:
The secretary shall have the following duties:
The treasurer shall have the following duties:
(See Article 7 for financial structure.)
In the event of a vacancy in the office of the president before the expiration of a full term, the vice president shall assume the duties of the president until a special election can be held or until a regular election.
In the event of a vacancy in an office other than the president before the expiration of a full term, a special election shall be called by the president within one month to fill the vacancy. The president may appoint a person to temporarily fill the position until the election can be held.
In the event of any office becoming vacant less than two months before the end of term, the official chosen by special election may have the option of keeping the office for the next academic year
Grounds for removal of an officer from the executive committee include, but are not limited to: violation of university policy, failure to perform the duties of an office as set forth in the constitution and bylaws of the society, failure to uphold the provision of this constitution and bylaws.
An officer may be removed by the same process as for removal of non-officer members. Exceptions are as follows: A petition containing the signature of one third of the voting members in the society must be presented to an officer other than the individual petitioned for removal. The grounds for removal are to be presented to the members present at the meeting by the officer in charge. A two thirds vote of the voting members present is required to remove the officer.
The removed officer may make an appeal by the same process for appeal of removal of members. (See Article 2, Section 4.)
All changes in officers or mailing addresses/phone numbers of officers shall be submitted to the Commission of Student Organizations in the Student Government Office within two weeks of such a change.
The roles of the advisor are as follows: to co-sign all financial transactions of the society, to assist the officers and members in accomplishing the purpose of the society, to review regularly the financial record for the society and forward mailings to the appropriate officers, and to serve as a resource or consultant to the society. Guidelines for advisors may be found in the Student Organization Handbook.
Business meetings of the organization shall be called by the president at least twice per semester during the academic year. Business meetings may coincide with non-business meetings for the purpose of brevity. Business meetings must be restricted to 45 minutes unless individually extended by a simple majority vote of those present.
Non-business meetings, for the purpose of instruction, operation, or other activities shall try to be held at least twice monthly. Every endeavor shall be made to schedule the meetings regularly for planning purposes of the members.
Special meetings may be called by the president upon one week notice to the members.
The president shall call a special meeting when requested by ten percent of the voting members.
A quorum at business meetings shall consist of two-thirds of the voting membership, counting those present and absentee votes. Absentee voting will be made available by written or electronic mail or by proxy. Quorum is not required for non-business meetings.
Parliamentary authority for the society shall be "Robert's Rules of Order."
The president shall have the authority to appoint or establish any special committees, with approval of the executive committee.
The Executive Committee shall consist of the president, vice president, secretary, and treasurer. The duties of this committee are described in this constitution. This committee is a permanent part of the society and shall not be disbanded.
The responsibilities of committees formed on a temporary basis shall be noted in meeting minutes. Committees formed on a permanent basis shall have responsibilities listed in an amendment of the bylaws.
All appropriated funds must be expended and requisitioned in accordance with Finance Commission guidelines. All un-appropriated funds must be maintained in an account at a financial institution approved by a majority of the society's voting members. Checks drawn on the society's account must be signed by two members of the executive committee or one member of the executive committee and the advisor.
Requests to the University Business Office for appropriated funds will be made by the president or treasurer.
Deposits will be made by the treasurer within four working days of receipt.
Membership dues shall be collected by the secretary and verified by the treasurer. In the event that these offices are held by one person, the vice president shall collect dues and the secretary/treasurer shall verify the collection. Dues for the society shall be approved by a majority of the voting membership at the time of office elections.
The treasurer shall be responsible for obtaining a current copy of Finance Commission guidelines and preparing a budget request per those guidelines.
The secretary shall maintain a file of annual budget requests and approved budgets. This file shall remain with the society to provide continuity from one administration to the next.
The Amateur Radio Society may approve bylaws for the specific operation of the society. No bylaw shall be adopted that is contrary to the provisions of the constitution.
The society may adopt, amend, or rescind any bylaw by a two-thirds vote of the quorum (see Article 5, Section 3). Any proposed change must be publicized to the members at least one week prior to the meeting at which it is to be voted upon.
Proposed amendments to this constitution shall be presented to the members at least one meeting prior to the meeting at which the vote shall be held. Ratification of an amendment to this constitution shall require two-thirds vote of the voting membership. Voting may occur by proxy, electronic mail, printed mail, or in person. Proxies and electronic/printed messages must be able to be received at least two hours before the start of the meeting during which the vote is scheduled.
In the event that the society shall be dissolved, society-owned items shall be donated to nonprofit organizations such as the Salvation Army, Red River Radio Amateurs, HANDI-Hams, or other amateur radio clubs in need of equipment. Provisions for these donations shall be made at the discretion of the remaining officers, members, and available alumni.
This constitution was revised and ratified on March 2, 2011, by the undersigned:
President: Andrew Lynch
Other members: (names/signatures)
Vice President: Chris Grahn
Secretary/Treasurer: Jesse Kohn