Email Template for Instructors

The email notification template below should be used to alert students who have been exposed to COVID-19 in your classroom. Copy and paste the text into a blank email, and add the missing details before sending.





You are receiving this notification because someone in [class name] has tested positive for COVID-19. We estimate that the exposure took place on [last date of attendance].


“Can you tell me who tested positive for COVID-19 so I know how close I was to this person?” 
Because of health privacy laws, we cannot disclose who tested positive or where they were sitting in the classroom. Masking in classrooms also changes the definition of “close contact” for public health guidelines.
“What should I do with this information?”  
You can use this information to make decisions about masking, testing, and vaccination. 
Masks are required in all classrooms and encouraged in all indoor spaces at NDSU. Current guidance from the North Dakota Department of Health states that you are not required to quarantine if everyone in the classroom is masked during every class session. You should still monitor for symptoms for 14 days following the date of exposure. If you have an asymptomatic infection, wearing a mask in all indoor settings will lower the likelihood of you passing the virus on to others.
If you wish to be tested for COVID-19, you can make an appointment through Student Health or use the walk-in testing site at Cass County Public Health (details on both here). If you opt to get tested, you should wait until Day 5 following the exposure for more accurate results. 
The university encourages all students and employees to get vaccinated. The COVID-19 vaccine is a safe and effective way to reduce your odds of serious illness or asymptomatic transmission to others (“Why College Students Should Get a COVID-19 Vaccine”). Vaccine information from the North Dakota Department of Health, including a vaccine locator is available here. Students can receive free vaccinations at Student Health Service by appointment, which can be scheduled by calling 701-231-7331. Any future vaccine clinics on campus will be announced by email.
“Who should I contact if I have questions about this notification?”  
If you have questions or concerns about the course following this notification, please reach out to your instructor. We recommend reviewing the North Dakota Department of Health’s website or contacting your medical provider if you have health-related questions.