NDSU Distance & Continuing Education (DCE)

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Simple Ways to Prevent Data Loss on Your Computer.

Posted on Apr, 20 2015

In addition to Maintaining Your Computer for Peak Performance, there are other simple ways to protect your computer from losing data.  Our Assistant Director of Information Systems at Distance and Continuing Education shared a few ways to prevent loss of your data.  

The biggest way to avoid data loss on your computer is to backup your data.  There is nothing worse than to have your computer crash and lose all your data.  External backup drives are available at reasonable prices and may include backup software needed for backing up, said Jerry Olson, assistant director of information systems.  If you add a lot of data on a daily basis, you will want to back up your data daily. If you add data on a weekly or monthly basis, you can back up your data on a weekly or monthly basis. (If you are an online student, we hope you add information more frequent than monthly!) Don’t lose those important papers you have worked so hard on.

Data loss isn’t always about hard disk failure.

Data loss isn’t always about hard disk failure. Another way to lose data involves an unorganized filing system.  Many people may not realize that an unorganized filing system can also cause a loss of data. If you cannot find your files because your filing system is unorganized, you lose valuable time searching for the document.  Or maybe you lose the document completely because you cannot find it. Keeping your files organized is a key component to being able to find your documents easily. Create folders and use a naming scheme that you understand and remember. Read our top 5 tips for organizing your studying.

You may also find it useful to save your most used documents to a shared or cloud-based storage solution.  One free option is GoogleDocs. Not only does saving these documents to a shared storage solution ensure that you have them backed up but it also allows you the opportunity to access the documents from wherever you are.  Read about more free online tools you’ll want to use.

A final tip to avoid data loss is for individuals who will be taking an online essay test. Type your answer to an essay question in a Microsoft Word document or other similar program first.  Then copy your typed answer and paste it into the test.  In the event that your computer shuts down or the test locks up, you won’t lose the great answer you just spent all that time typing.

Help us save the more students from the dreaded data loss.  Share this article with your fellow students.

Written by .(JavaScript must be enabled to view this email address); marketing, recruitment, and public relations specialist for online degrees and classes at NDSU; with content assistance provided by .(JavaScript must be enabled to view this email address), assistant director of information systems.


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