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Digital Measures


Using Digital Measures

The training resources listed on this site are designed to apply to all NDSU faculty using Digital Measures. The screen shots may look slightly different based on system updates and/or college customizations applied.

Instructions for Using DM

Click on the drop-down menu list below to learn about the basics of using Digital Measures.

Link to the NDSU Digital Measures site is: When you sign in just enter the first part of your NDSU email address and your password.

 How to login

Hand Navigation Bar

Left-Hand Navigation Bar. The left hand-menu of the system displays mainly utilities for entering activity data and running reports.

Manage Activities will take you to the screens where you will enter your data (and review data which has been already entered from institutional data sources).

Run Reports (ad hoc/custom) will take you to the screens where you can create and print reports (annual activity report, Vita in various formats, PTE Portfolio, etc.).

Help can be used to submit suggestions on how to improve the system, questions about use of the system, or report system errors either directly to Digital Measures or NDSU.  

Resource Center provides a link to resource center site maintained by Digital Measures. 

Privacy Policy provides a link to detailed information regarding how Digital Measures secures your information.

Manage Activities: Main Menu

The Manage Activities Menu is broken into several screens. To access a screen, click its name. The resulting screen displays records that are stored for that screen. There are six possible actions you can take from the resulting screen, although not all of these actions will always be available:

  1. To add a new record, select the Add button. 
  2. To import items in bulk, select the Import button (only for the Published Work screen)
  3. To delete a record, select the appropriate check box, and then select the Delete button. 
  4. To view or edit a record, click on the record.
  5. To copy a record, select the Duplicate button.

Note: For records that you can view but not edit or delete, these have been added to the system for you and have been set as uneditable. If such records need revision, contact DM Administrator using the Help link.

Side Toolbar- Rapid Reports

The toolbars under Manage Activities provides two helpful options to make data entry quicker and easier. 

  • Rapid Reports. The Rapid Reports tab provides a quick and easy way to run reports on your data stored in the system. Since you can use the Rapid Reports tool from the data entry screens, it allows you to quickly see how the data you enter will be presented in the reports you can run.
  • PasteBoard. The PasteBoard is a helpful tool that allows you to copy‐and‐paste content from other sources, such as a MS Word, and then drag‐and‐drop the content into the data entry fields. Detailed instructions are on the following page. 

Entering Data

Screens/fields not pre-populated have to be entered by faculty. Information from other sources can be copy and pasted to appropriate fields.  It is also possible to import citations. 

  • Copy and pasting data from other sources: You can copy and paste data from other sources such as your CV.  The best way to do this is to use PasteBoard. See above for instructions on how to use PasteBoard.
  • Importing data from other sources: The Published Work screen allows you to import citations of your work that are stored in other places. Citation data must be first converted to a BibTex file.

Using the PasteBoard

PasteBoard is a tool that allows you to copy‐and‐paste data from other sources (i.e. MS Word, Excel, HTML or text files) into the DM data entry boxes. You can copy approximately 2,000 words at one time. To use the PasteBoard:

  • Click on the PasteBoard tab on the toolbar in the bottom‐right corner of DM screen.
  • Copy and paste the content from your original document into the PasteBoard window.
  • Once your data has been put in the PasteBoard window, you can cut-and-paste it into DM data boxes.

If you navigate to other screens (or hide the Pasteboard window) within DM, the content will stay in the PasteBoard. The PasteBoard window is resizable and can be moved to another positon on the screen.  

Activity Dates

Date ranges drive most reports, so please enter at least the year for each activity. However, if you cannot remember the exact date(s) of an activity, do not spend significant time trying to track it down.


Enter One Day Activities (e.g., 2009)

One day activities should include an end date with no start date (e.g., End Date: 2015)

Enter On-going Activities (e.g., 2009 - Present)

Example: 2009 - Present

For activities that started but have not yet completed, specify the start date and leave the end date blank

Enter Activity with Start and End Date (e.g., 2009 - 2015)

For activities that have definite start and end dates, specify the start date and the end date.

To create a record that shows both start and end dates:

1.     Enter the date the activity began in the “Start Date.”

2.     Enter the date the activity ended in the “End Date.”

Step-by-Step Instruction Guides

For training and how to instructions, see the guides attached below.


NOTE: To sort or change the order of contributors, you will need to use the arrows. 

See Re-order Contributor List

The first to create a record is the record owner and his or her last name in the far left drop-down list "People at North Dakopta State University"


  1. In the left menu column, select Rapid Reports.
  2. To run a report, select the Report template from the drop down menu.
  3. Change the Start Date so that Digital Measures can assemble your data. This step is important. Select dates that apply to the report you are generating. For example, the Annual Faculty Activity Report covers only January 1-December 31 whereas tenure and promotions reports may need the Start Date to be six years or more.
  4. Select the File Format (e.g., Word, PDF, or HTML).

How to Run Reports

See PDF instructions for PTE Portfolio/Report

Candidates for promotion and/or tenure can use DM to create their PTE portfolio. Before creating the PTE portfolio/report make sure to enter your data to the “Promotion and Tenure” screen.

  • Instructions for running a Promotion and Tenure Portfolio are in Digital Measures, click on  “Rapid Reports"
  1. Select “Promotion and Tenure Portfolio” from the drop-down list. 
  2. Select the date range to use for the portfolio
  3. Select the file format as Microsoft Word.
  4. Select the page size as Letter.
  • Click on “Run Report.” DM will create an MS Word file that you can edit. 

NOTE: You CAN remove or edit records linked to your account, despite the lock icon. If there is an error with the data in the record, anyone linked to it can go in and make changes.


  • Faculty member A creates a record and tags à faculty member B, but faculty member B already created the record in their account, so now there is a duplicate.
  • Faculty member B logs into their account and notices they have a duplicate.

See step-by-step instructions Remove-Edit Tagged Record

BibTex Import

  1. Sign in to using an existing Google account or create a new one.

  2. Confirm your name and enter your affiliation, email address, and research interest

  3. The next page will display articles written by you or by people with similar names to yours. Add articles that belong to you or click “search articles” to search Google Scholar content for your work

  4. You will now be asked if you would like updates applied to your profile automatically or if you would prefer to review them first. Note: You can always make changes manually regardless of the option you choose  here.

  5. You will now arrive at your profile. You may make changes to your information

  6. When you are satisfied with your profile, make it public by selecting “make my profile public” at the top of your profile page.

See PDF instructions to Create a BibTex file from Google Scholar (with screen shots).

BibTeX is a reference file management format. Digital Measures gives step-by-step instructions for converting citations from a source like Google Scholar into a BibTeX file. 

Instructions to create a BibTex file (meaning “export your citations to a BibTex file”) from Google Scholar are: 

  1. Navigate to Google Scholar. Enter your Google credentials to sign in.

  2. To access your profile page, select “My Citations link at the top of the screen. See below if you don’t yet have a Google Scholar Profile.

  3. Upon accessing your profile page you will see a list of your "articles." To add articles to your library, click the Add button. Use the search to find articles; search by title, name, or other keywords.

  4. To export a single (or a few articles), select the checkmark boxes for each individual article.  If you would like to export all of your articles, hover over Title and select the checkbox in the header to select all.

  5. In the Actions drop-down list click Export and then, select BibTex to export either the selected articles or all articles, depending on your need. You will be redirected to a new page which will display the articles in simple text format. Right click anywhere on the page and select "Save Page As" from the drop down menu

  6. In the "Save as" window choose the destination where you would like to save the file. Note the file name will auto populate to "citations" and you will need to rename it to "citations.bib".

  7. Save file to computer.

The Intellectual Contributions screen allows you to import citations of your work as a BibTex file. You can use Google Scholar to create a BibTex file of your citations. There are other online citation sources that you can be uses to create a BibTex file. Once you have a BibTex file of your citations, go to “Intellectual Contributions” screen and click on “Import Items.” Follow the instructions under Option A to import your citations to Digital Measures.  

See the Import Tool Guide:

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Last Updated: Thursday, October 19, 2017 8:31:48 AM
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