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Using Microsoft Outlook

The following directions were created uisng the Help or F1 function in Outlook. There are many other topics for working with your calendar as well as the ones listed below.

Schedule a meeting with other people

Send a meeting request to set up a time to meet with others and to track who accepts the request.

  1. In Calendar, click New Meeting.

    New Meeting command on the ribbon

  2. In the Subject box, tell your recipients what the meeting is about.

  3. In the Location box, tell your recipients where this meeting will be held. If you use a Microsoft Exchange account, click Rooms to check availability and reserve rooms.

  4. In the Start time and End time lists, click the meeting start and end times. If you check the All day event box, the event shows as a full 24-hour event, lasting from midnight to midnight.

  5. In the meeting request, type any information you want to share with the recipients. You can also attach files.

  6. Click Scheduling Assistant. The Scheduling Assistant for Exchange accounts helps you find the best time for your meeting by analyzing when recipients and meeting resources, such as rooms, are available.

    If you’re not using an Exchange account, click Scheduling.

  7. Click Add Attendees, and then type the recipients' names, email addresses, or resource names (separated by semicolons) in the Required, Optional, or Resources boxes.

    If you’re not using an Exchange account, click Add Others > Add from Address Book.

    You can search for attendees by typing in the Search box, and then clicking Go. Click the name from the results list, and then click Required, Optional, or Resources.

    Vertical lines represent the start and end times of the meeting. You can click and drag the lines to a new start and end time. For Exchange accounts, the free/busy grid shows the availability of attendees.

  8. For Exchange accounts, the Room Finder pane contains suggested best times for your meeting (when most attendees are available). To select a meeting time, click a time suggestion in the Room Finder pane in the Suggested times section, or pick a time on the free/busy grid.

  9. After your attendees are added, to switch back to the meeting request, on the ribbon, click Appointment.

  10. Unless you want to make this a recurring meeting, click Send.

Make it a recurring meeting

  1. Click Meeting > Recurrence.

    Recurrence command on the ribbon

    Keyboard shortcut    To schedule the meeting to repeat regularly, click Ctrl+G.

  2. Choose the options for the recurrence pattern you want, and then click OK.

    When you add a recurrence pattern to a meeting request, the Meeting tab changes to Meeting Series.

  3. To send the meeting request, click Send.

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Using the calendar in Outlook on the web (Office 365)

Begin by opening the online service for email easily found at the bottom center of the NDSU home page.  After logging in and opening the Calendar, use the following instructions.

The following directions were taken directly from the online help tools. 

By using Outlook Calendar on the web, you can create, change, delete, and share calendar events. You can also import calendars from your friends or colleagues or link to those on the web.

Create a calendar event

  1. On the Outlook Mail navigation bar, click the app launcher Select the app launcher , and then click Calendar.

  2. Under the Outlook Calendar navigation bar, click New.

    Select New

  3. Under Details, add a title, location, and start and end dates and times.


    The following steps are optional:

    • If it's an all day event, select the All day check box.

    • When you don't want others to see the details of a calendar event, select the Private check box.

    • To make this a recurring meeting (a series), in the Repeat list, pick how often you want it to take place, and in the From and To boxes, set the dates that you want the recurring appointments to span, for example, repeat this meeting every Wednesday from March 4th to May 6th.

  4. In the Reminder box, set the lead time to remind the participants of the approaching appointment.

    NOTE:  Use the Email reminder and Send reminder to boxes to send an email reminder to yourself or to the participants. Fill out the reminder message box, and clickSave.

  5. For information on how to attach a file or insert a picture in your invitation, see Attach files to emails and calendar events in Outlook on the web.

  6. Under People, enter the names or aliases of the people you want to invite.

  7. Under the Outlook Calendar navigation bar, click Send.

Change or delete a calendar event

  1. Select the calendar event, choose Edit or Delete, and do one of the following:

    • To open and makes changes to a calendar event, click Open occurrence.

    • To open and makes changes to a series of calendar events, click Open series.

    • To delete a calendar event, click Delete occurrence.

    • To delete a series of calendar events, click Delete series.

      Edit or delete a calendar event

  2. Under the Outlook Calendar navigation bar, click Send.

Share your calendar

  1. In the left pane of Outlook Calendar, select a calendar.

    Pick a calendar

  2. Under the Outlook Calendar navigation pane, click Share.

    Select Share

  3. In the Share with box, enter the full email address of the person you want to share your calendar with, and press Enter.

    Enter the full email address

  4. In the View details box, click the down arrow, choose what you want the people you're sharing with to see and do with your calendar, and then click Share.

    Choose how you want to share your calendar and click Share

    NOTE: The person you're sharing your calendar with will receive a sharing invitation in email.

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Resource Names

  • NDSU ECE Laptop1
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  • NDSU ECE Projector 1
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  • NDSU EE Computer Lab 121
  • NDSU EE Concept Center 217
  • NDSU EE Room 101V
  • NDSU EE Student Room 211

Doing a search for "NDSU ECE" will return ECE resources or "NDSU EE" will return EE rooms.

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Last Updated: Wednesday, October 26, 2016 5:10:13 PM
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