University Curriculum Committee
PROCEDURES FOR SUBMITTAL AND APPROVAL OF CURRICULAR PROPOSALS
(Including new courses and changes in courses)
CourseLeaf is an online tool used to facilitate the foundational curricular processes that identify and define academic programs and courses at NDSU. CourseLeaf includes two modules: CAT and CIM. CAT is used to coordinate online approval of Bulletin webpages for the institution’s annual catalog, which includes all institutional policies and course information. CIM is used for faculty to propose new courses and programs, as well as modifications to existing courses and programs, including deactivation.
Additional information about CourseLeaf can be found on the CourseLeaf Information page. For questions about CourseLeaf/CIM, please contact the Office of the Registrar at 701-231-7986.
Course Proposal Categories (New, Changes, Crosslisting, Deletions, Special Topics)
Academic Program Requests (New or Change)
Proposals normally are initiated by individual faculty or departments, but occasionally may be started at one of the other levels. See Channels for Curricular Approval for Stages of Approval.
199, 299, 399, 499, 596, 696, and 796 require approval only.
Even though 791’s are a temporary number, the courses go through the entire approval process just as if they were permanent courses.
For each curricular change proposal, the Academic Affairs Committee requires submission of all documents via CourseLeaf. In addition, a copy of a sample course syllabus including a grade scale, course objectives, etc. must be included. Please note that the Graduate Council requires additional documentation for courses to be considered for the graduate credit; check with the Graduate School for additional information. The Faculty Senate Academic Affairs Committee will not consider graduate credit courses until the Graduate Council has approved them. Courses for Credit in education, outside the School of Education, also require prior approval from the School of Education.
All new and existing course and program proposals must be initiated in CourseLeaf by the Friday of Spring Break week. Functionality to submit proposals will be removed and inactive until early August. This deadline will be in place to allow sufficient time for department, college, Graduate Council, University Curriculum Committee, and Faculty Senate review/approval. Course and program proposals submitted prior to the deadline are not guaranteed to be reviewed before the end of the academic year.
General Education course submissions (new course seeking general education category approval or existing course seeking new or additional general education category approval) will only be reviewed during fall semester.
The University Curriculum Committee directs the Office of Registration and Records to “shred” stalled CourseLeaf course and program proposals at the end of each academic year after the May Faculty Senate meeting.
- Prior notification goes out on the Chairs and Deans listservs to recommend backing up stalled proposals at their levels.
- New program proposals in Stage I/II processes will not be destroyed.
- All new or existing course proposals not approved by the May Faculty Senate meeting would be subject to purge.
- Existing courses would revert to original state.
- Existing program proposal edits not approved by the May Faculty Senate meeting would also revert to the unedited curriculum.
Please contact your college representative on the University Curriculum Committee for further information or advice.