Payroll Process for Your Assistantship
As a new Graduate Assistant, you must complete a very important step before you can begin working. The Department of Homeland Security requires that you complete the mandatory Form I-9. The original form must be submitted to the Human Resources and Payroll office at the address below (faxed or email copies cannot be accepted). In addition, Section 2 of the Form I-9 must be completed by the employer by examining original documentation that establishes your identity and employment authorization. A complete list of acceptable documents is available on the last page of the Form I-9 or from the Human Resources and payroll office. It is recommended that when you submit your original Form I-9 to the Human Resources and Payroll office to also bring your forms of identification with you. Photocopies or scanned copies are not acceptable. For new employees that will be working at one of our off-campus locations, your Form I-9 will be handled locally. Please contact the Human Resources and Payroll office for instructions to complete this process. Note: Due to time sensitivity in the hiring process, the I-9 form should be completed upon your arrival to campus. Graduate Assistants are not allowed to begin working until the form is completed.
The Form I-9 can be found at https://www.uscis.gov/sites/default/files/files/form/i-9.pdf or at the Human Resources and Payroll office located at 1919 N University Drive, Suite H102, Fargo, North Dakota.
Once you have completed the Form I-9 and your documentation has been examined, you will be given an Approval Sheet from the Human Resources and Payroll office. The Approval Sheet will need to be given to the department that hired you. Your hiring process will not be initiated until the Approval Sheet is received by your hiring department, nor will you be able to start employment.
In addition, you must complete the Employment Information form. The form can be found at https://www.ndsu.edu/fileadmin/vpfa/forms/HR-EmploymentInfo.pdf. Please submit the form to your hiring department at the time you provide them with the Approval Sheet.
If you have questions regarding the forms referenced above, please contact your hiring department.