The effort certification report accounts for 100% of all effort for which the University compensates the individual. Even where the number of hours of effort the individual expends each week substantially differs from the “normal” workweek of 40-hours, effort percentages must be based on total effort, not hours.
Keep in mind that these reports show an average effort percentage over the time period of the report. For example, if your effort report is for the time period of May 15th through August 15th (six pay periods), and you are showing 10% effort for the first three pay periods of this report and 0% effort for the last three pay periods of this report, your report will show 5% effort (as it is taking the average of the six pay periods).
If an individual worked an average of 50 hours/week and divided his/her effort equally amongst four tasks, such as teaching, conducting research on two grants (Grant-A and Grant-B), and chair/committee responsibilities, this individual’s effort would be:
• 25% effort or 12.5/50 hours teaching
• 25% effort or 12.5/50 hours Grant-A
• 25% effort or 12.5/50 hours Grant-B
• 25% effort or 12.5/50 hours Chair/Committee
Similarly, if the individual worked an average of 30 hours/week and the same four tasks were equally distributed, the effort would be calculated as follows:
• 25% effort or 7.5/30 hours teaching
• 25% effort or 7.5/30 hours Grant-A
• 25% effort or 7.5/30 hours Grant-B
• 25% effort or 7.5/30 hours Chair/Committee