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Frequently Asked Questions

Below are some questions frequently asked about the Affordable Care Act (ACA). If you have additional questions, please contact Human Resources and Payroll.

ACA FAQs

BENEFITED FACULTY/STAFF

Q: Will the ACA affect me if I am currently in a position that receives benefits?
A: No. Healthcare benefits for you and your qualified dependents will continue to be provided, unchanged and uninterrupted by NDSU.

NON-BENEFITED EMPLOYEES

Q: I work at NDSU but do not currently qualify, or will not likely qualify for employer-sponsored health benefits. What option do I have under the ACA?
A: The Health Insurance Marketplace offer 'one-stop-shopping' to find and compare private health insurance options.

Q: Who can assist me with the Health Insurance Marketplace information, costs and subsidies, and online application?
A: Federally-certified representatives in the marketplace can help you evaluate your coverage options and costs, and assist in completion of an application. http://www.HealthCare.gov or 1-800-318-2596.

Q: I am hiring a seasonal employee. How do I request seasonal status?
A: Please submit a request to Noah.Fischer@ndsu.edu to request the necessary forms.

Q: I am hiring an employee who previously worked at NDSU. Do I need to know the hours they worked previously?
A: In order to be considered a new hire under ACA regulations for higher education, there must be a break in service of at least 26 weeks. If the individual was employed less than 26 weeks prior, we must count their prior service when determining ACA eligibility.

STUDENTS

Q: Is service performed under federally funded work-study programs counted in determining ACA eligibility?
A: No. Any hours worked while in a work-study program will not be used to determine whether students are eligible under the Affordable Care Act.

Q: How many hours per week can an undergraduate student work for NDSU?
A:  1) International student workers with an F1 Visa are limited to 20 hours per week during the academic year.  2) Undergraduate/non-work-study student workers are limited to 20 hours per week during the academic year. This maximum applies to the combined total of all jobs.

Q: Are hours associated with stipends applied toward ACA eligibility and the rolling average of 25 hours per week FTE maximum?
A. Yes. Departments must assign hours associated with all stipends paid (through Payroll) for services provided by undergraduate and graduate students. These hours are subject to IRS audit to ensure compliance with the Affordable Care Act.

Q: What is the maximum FTE allowed for all graduate assistantships?
A: To ensure that a student's education and training are not compromised by commitments to additional employment, students holding assistantships during the academic year may work up to a maximum of 0.50 FTE (20 hours per week) per the Graduate Bulletin.

Q: Can students with a graduate assistantship or internship also hold another par-time job at NDSU during the academic year?
A: Only with prior approval by the Dean of the Graduate School.

Q: Can students work more than 20 hours per week during the summer?
A: Students holding assistantships may work full-time during the summer. Also, students holding hourly student worker positions may work up to a maximum of 40 hours per week during the summer.

Q: If students work 40 hours per week over the breaks, are we required to offer them ACA coverage?
A: No. They are variable hour employees, so we will look at hours during the look-back period to determine eligibility.

Q: If students work 40 hours per week over the summer months, are we required to offer them ACA Coverage until they return to 20 hours per week in the fall?
A: No. They are variable hour employees, so we will look at hours during the look-back period to determine eligibility.

Q: I am hiring an employee who previously worked at NDSU. Do I need to know the hours they worked previously?
A: In order to be considered a new hire under ACA regulations for higher education, there must be a break in service of at least 26 weeks. If the individual was employed less than 26 weeks prior, we must count their prior service when determining ACA eligibility.

Q: How are hours counted for Graduate teaching assistants? It is important for the department to outline in their contract the hours required for the position and the details of the position.

  • Graduate teaching assistant teaches one chemistry lab (or monitors a lab) that meets for three hours per week, but only earns one credit hour. Use actual contact time (3 hours). 222003/222013
  • Graduate teaching assistant is assigned to an emporium for 12 hours per week. Use actual hours worked (12 hours).  222003/22013
  • Graduate teaching assistant does grading for a professor and has no student contact. Use actual hours worked.  222002/222012
  • Graduate student teaches three discussion sections per week for Intro to Economics. The class time contact with the student=credit hours, use 2.67 multiplier. (8 hours per week)  222001/222011

Q: Graduate teaching assistants who are currently on payroll in job code 222003 will be teaching a face-to-face course this spring semester. Their salary is not changing in spring. Do we need to submit a 101 Change Form?
A: Yes. A 101 Form needs to be submitted, indicating the number of credits they will be teaching next semester. At the end of spring semester, if they will no longer be teaching and need to move back to job code 222003, a 101 Change Form needs to be submitted.

Q: If an ACA-eligible person teaches in the spring, doesn't teach in the summer, then teaches in the fall again - they would have to pay for their insurance coverage in the summer - whether by COBRA, if terminated - or by personal check, if on unpaid leave?
A: Correct. If a termination occurs while the employee is covered, they would be eligible for COBRA. If they are put on a leave of absence, then they could pay by personal check.

Q: If an employee is ACA eligible, does the department notify HR to offer the employee coverage or will the forms/benefit packets be in the departments to provide the information to the employee?
A: The department will notify Noah Fischer, who will make the offer of coverage to the employee and provide them with the required form and information


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North Dakota State University
Phone: +1 (701) 231-8961 / Fax: (701) 231-9686
Campus address: SGC 102
Physical/delivery address: 1919 University Dr N, Fargo, ND 58102
Mailing address: NDSU Dept. 3140 / PO Box 6050 / Fargo, ND 58108-6050
Page manager: Human Resources/Payroll

Last Updated: Wednesday, August 03, 2016 8:45:26 AM
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