To maintain compliance with NDSU Policy 101.2.2, hiring managers and administrative staff must ensure that temporary employees' position duration and hours worked meet certain criteria.
- limited duration not to exceed one year
- a seasonal position
- less than 20 hours per week
- or 20 hours or more per week for less than 20 weeks per year
- Seasonal: Works less than 6 months per year during an institutionally designated "season," such as the agricultural growing season. A seasonal employee must be terminated at the end of the institutionally recognized season with a start and end date, but may be rehired for a future season although there is no guarantee of re-employment. Need prior approval from Human Resources and Payroll. Please submit request to firstname.lastname@example.org.
- 1-year appointment: Hired into a position (potential employee knows prior to hire) that has a start and end date (taken off of payroll). Position/employee cannot be continued after that date. Need prior approval from Human Resources and Payroll, benefited or non-benefited.
- Hire a timeslip/seasonal position following a structured recruitment process through Human Resources and Payroll: Advertise with a statement indicating the possibility of the position becoming a benefited full-time position in the future. Follow the recruitment process: Request to Recruit, advertise for 10 working days, structured interview process, etc.
- Determine the less than 20 weeks the employee/position needs to work 20 or more hours per week in a rolling calendar year.
- Terminate the employee
- Create a benefited position and conduct a search
Temporary/Student Onboarding Process/Checklist