Leave Information

There are a number of leave options available to employees based on individual circumstances.  Please see specific sections for detailed information.

Annual Leave

Leave accrual is earned based on the number of working hours in each pay period, therefore the leave earned each pay period will vary.   Annual leave for a calendar year is based on a years of service schedule with a maximum accrual of 24 days per year.  For a detailed list of leave accrual throughout this year, view theLeave Accrual Schedule. Full-time employees may accumulate up to 30 working days or 240 hours which shall be carried forward on January 1st of each year. Part-time employees may accumulate up to the equivalent number of days or hours on a prorated basis. Any accumulation in excess of 30 days or 240 hours (or the equivalent on a prorated basis for part-time employees) on December 31st of each year shall be canceled. All employees eligible to accumulate annual leave must take at least 40 hours (or the equivalent on a prorated basis for part-time employees) of annual leave each year, except for the year during which they are hired.

Years of Service Schedule for Annual Leave

First through third year

the equivalent of 12 days per year

Fourth through seventh year

the equivalent of 15 days per year

Eighth through twelfth year

the equivalent of 18 days per year

Thirteenth through eighteenth year

the equivalent of 21 days per year

Over eighteen years

the equivalent of 24 days per year

Sick Leave

Sick Leave for a calendar year is the equivalent of 12 days per year.  Eighty hours per year may be used for dependent care. In the case of a serious health condition of an eligible family member, an employee may take up to a total of four-hundred-eighty (480) hours of sick leave in any twelve-month (12) period, including the eighty (80) hours provided, per policy.

Family Medical Leave (FMLA)

Family Medical Leave (FMLA) is available for eligible employees to use for qualifying reasons.  Please contact Human Resources and Payroll for further information. 


There are 10 paid holidays each calendar year.  They are as follows:

  • New Year's Day
  • Martin Luther King, Jr. Day
  • Presidents' Day
  • Good Friday
  • Memorial Day
  • Independence Day
  • Labor Day
  • Veteran's Day
  • Thanksgiving Day
  • Christmas Day

If a holiday falls on Saturday, the preceding Friday shall be observed as the holiday.  If it falls on a Sunday, then the following Monday shall be the holiday.

In addition, University offices close at noon on December 24, Christmas Eve Day, if this falls on a regular work day.  This is not considered a holiday, but rather an institutional closure.

A holiday is an eight hour day for full-time employees and a prorated amount for employees who work less than full-time.

Leave With Pay

Funeral Leave

NDSU allows employees an approved absence from work for up to 24 working hours (prorated for less than full time employees) to attend or make arrangements for the death of an eligible family member.  

Family means husband, wife, son, daughter, father, mother, stepparents, brother, sister, grandparents, grandchildren, stepchildren, foster parents, foster children, brother-in-law, sister-in-law, daughter-in-law, and son-in-law.  The relation can be in the employee’s family or in the family of their spouse.

Jury Duty
An employee shall be allowed leave with pay for jury or other legal duty when subpoenaed for such service. Any compensation received for such duty may be retained by the employee.

Leave Without Pay

Please refer to NDSU Policy 149 Leave Without Pay for further information.

Military Leave

Paid Military Leave is granted to all state employees that have been employed continuously for a period of 90 calendar days or more preceding the leave. 

Shared Leave

Shared Leave is a program that allows employees to receive leave donations from other state employees, if approved, for specific criteria. 

Change in Work Schedule

An employee may request a change in work schedule.  If the department approves a request, documentation is required.

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